Administrative Assistant

Job Description

Job Description

Position Title: Administrative Assistant

Status: Non-Exempt

Compensation: $22.00 per hour

Vanguard Dealer Services believes in the power of strong alliances. We partner with dealerships to improve people, processes, and performance. With over 20 years of experience, Vanguard Dealer Services is very familiar with the daily challenges of a dealership in today’s rapidly changing and growing marketplace. Using integrity as our cornerstone, we only offer products and services that provide maximum profitability for our customers. Vanguard Dealer Services is committed to helping our clients create a menu of products and services that serve their needs, resulting in unwavering support and maximum impact.

Principal Purpose of Position:

Assist in traditional administrative Assistant duties including data entry and front desk responsibilities.

The Perks:

• An opportunity to work with a great team that is passionate about the same thing you are!
• Networking opportunities to meet people that you’d like to know!
• 401K with company match!
• Medical, Dental, Vision benefits!

The Daily:

• Pulling Data from various website and downloading data
• Updating monthly Google sheets for all customer accounts
• Transferring data to customer’s account
• Transferring accounts from dealer to customer
• Assist with cancellations of customer accounts
• Assist with assigning devices to accounts
• Monitor incoming emails and answer or forward as required
• Complete special projects as needed for Sales Reps and management
• Assist the dealerships directly with any call-in or email-in needs
• Retrieve and prepare daily or bi-weekly detailed finance numbers, and forward to dealerships
• Fill supply orders for dealerships and/or service reps
• Assist with cancellations for dealers
• Assist with setting up Dealership users in Vendor Portals
• Supply orders and supply room management; ordering office supplies and vendor supplies for dealerships such as contracts
• Check in and log all remittances received in business log and remittance report
• Assist with answering phones and transfer to the appropriate staff member
• Take and distribute accurate messages
• Greet public and clients and direct them to the correct staff member
• Receive, sort and distribute incoming mail
• Monitor incoming emails and answer or forward as required
• Prepare outgoing mail for distribution
• Fax, scan and copy documents
• Maintain office filing
• Data entry
• Monitor and maintain office supplies
• Ensure office equipment is properly maintained and serviced
• Perform work related errands as requested
• Keep office area clean and tidy

Education and Experience:

• High School Diploma or equivalent
• Business college training an advantage
• Previous office experience may be requested but this can also be entry level position
• Competent computer skills including MS Office
• Internet skills including use of e-mails, group messaging and data collection

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At [Company Name] we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.”

Diversity, Equity, & Inclusion at Spectrum Automotive Holdings Corp.:

Spectrum affirms that inequality is detrimental to our employees, our customers, and the communities we serve. Our goal is to impact lasting change through our actions. Together, we unite for equality and equity. Spectrum is committed to equal opportunity regardless of any protected characteristic, including race, color, genetic information, creed, national origin, religion, sex, affectional or sexual orientation, gender identity or expression, lawful alien status, ancestry, age marital status, or protected veteran status and will not discriminate against anyone on the basis of disability. Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and company’s achievement as well. We support an inclusive workplace where employees excel based on personal merit, qualifications, ability, and job performance.