Payroll Specialist

Job Description

Job Description

The Payroll Analyst plays a critical role in preparing, analyzing, and ensuring the accurate distribution of payroll for an assigned division. This position relies heavily on strong Excel skills, data analysis, and payroll experience. The Payroll Analyst supports multi‑state union and non‑union payrolls while ensuring accuracy, compliance, and data integrity across all payroll processes.

Essential Duties

• Processes and analyzes weekly and bi‑weekly payroll for assigned divisions, including union, hourly, and salaried staff.

• Enters and validates payroll data, including timesheets, work orders, adjustments, and corrections.

• Uses advanced Excel skills-pivot tables, lookups, advanced formulas, data auditing-to analyze, validate, and reconcile payroll data.

• Prepares final pay for terminated employees, ensuring federal and state compliance.

• Ensures accuracy and compliance by verifying pay rates, deductions, and employee classifications against company policies, union contracts, and SOX controls.

• Audits timesheet data to identify inconsistencies and resolve exceptions before payroll processing.

• Responds promptly to payroll questions, providing clear guidance and resolving discrepancies.

• Updates payroll procedures and maintains accurate documentation of payroll processes.

• Performs general ledger reconciliation, identifies discrepancies, and prepares supporting documentation for Accounting and Finance.

• Assists with payroll tax activities, including monthly, quarterly, and annual filings processed through the payroll vendor.

• Processes voluntary employee deductions such as 401(k), ESPP, and United Way.

• Generates standard and ad hoc payroll reports to support Finance, HR, and Operations in labor cost analysis.

• Supports system enhancements, testing, and process automation initiatives.

• Partners closely with Finance, Accounting, Benefits, and IT to resolve issues and manage special requests.

• Maintains up‑to‑date knowledge of federal, state, and local payroll regulations.

• Assists with special projects, such as W‑2 reconciliation, internal/external audits, and year‑end processing.

• Ensures payroll documents, records, and reports meet audit and compliance standards.

Must-Have Skills:

• Must have strong Excel skills (v-lookups and pivot tables).
• 4+ years of multi-state payroll
• Preferably larger company experience

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future™