Recruiting Administrative Assistant

Job Description

Job Description

A boutique recruiting agency is seeking a highly organized, polished, and proactive Recruiting Administrative Assistant to support the President of the firm and the Executive Assistant with day-to-day operations. This role offers an excellent opportunity for someone who thrives in a fast-paced environment and enjoys multitasking while gaining insights into the recruiting business.

Responsibilities

• Assist with daily administrative and operational needs of the President and Executive Assistant
• Intake and organize candidate information, including resumes, contact details, and interview notes
• Schedule candidate interviews and coordinate calendars with internal staff
• Serve as a gatekeeper for incoming phone calls, screening and directing calls appropriately
• Maintain candidate records and ensure databases are accurate and up to date
• Communicate professionally with candidates, clients, and internal team members
• Assist with general office support and occasional personal/business errands
• Handle confidential and sensitive information with discretion
• Support special projects and additional administrative tasks as needed

Required Qualifications

• 3+ years of recruiting administration or related office support experience
• Strong organizational and multitasking skills with excellent attention to detail
• Professional phone demeanor and strong interpersonal communication skills
• Ability to prioritize effectively in a fast-moving environment
• High level of discretion and confidentiality
• Proficiency in Microsoft Office, Outlook, and applicant tracking systems
• Bilingual in Spanish is a plus
• Resourceful, dependable, and willing to take initiative