Clerical/Admin - Administrative Assistant

Administrative Coordinator / Administrative Assistant

Pride Health is hiring an Administrative Coordinator for one of its healthcare clients. This is a 13-week contract opportunity with competitive pay and benefits.

Job Title: Administrative Coordinator / Administrative Assistant

Schedule: Monday – Friday

Location: New York City, NY 10029

Pay rate: $21 Per Hour on W2

Shift: 9:00 AM – 5:00 PM

Hours: 37.5 hours/week

Contract Length: 13 Weeks

Job Summary: The Administrative Coordinator will provide comprehensive administrative and operational support to departmental leadership. Responsibilities include calendar management, travel coordination, payroll processing, budgeting support, vendor management, meeting coordination, record maintenance, and general office administration. The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced healthcare environment.

Key Responsibilities:

• Provide administrative support to department leadership and staff.
• Manage calendars, schedules, meetings, and conference arrangements.
• Coordinate travel arrangements, accommodations, reimbursements, and expense reports.
• Prepare reports, spreadsheets, statistical summaries, and departmental documentation.
• Assist with budget tracking, grant allocations, accrual maintenance, and account reconciliation.
• Process payroll transactions and generate weekly payroll submissions.
• Maintain employee records and ensure compliance with organizational policies.
• Coordinate with Human Resources and Payroll to resolve employee-related issues.
• Manage office inventory and coordinate purchasing activities with vendors and suppliers.
• Track vendor contracts and assist with renewals.
• Organize meetings, seminars, conferences, and special events.
• Record, transcribe, and distribute meeting minutes.
• Screen calls, correspondence, and inquiries, directing matters to appropriate personnel.
• Support patient scheduling, referrals, testing appointments, and billing activities as needed.
• Assist with accreditation surveys, compliance activities, and special projects.

Qualifications:

• Associate's Degree required; Bachelor's Degree preferred.
• Minimum 4 years of administrative, business operations, or office support experience.
• Experience supporting healthcare departments preferred.
• Experience with EPIC EMR strongly preferred.
• Intermediate proficiency with Microsoft Office Suite.

Pride-Health offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance and employee discounts with preferred vendors.

Equal Employment Opportunity: Pride-Health is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.