Assistant Bookkeeper/Accounting Clerk

Job Description

Job Description

Duties of the Accounting clerk/Assistant Bookkeeper include (but are not limited to), assisting in daily office needs and managing our company’s general administrative activities, preparing reports and maintaining appropriate filing systems, keeping financial records updated, and preparing reports.. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools like MS Excel, QuickBooks and office equipment. If you have previous experience as a Secretary, Accounting Clerk, or Assistant Bookkeeper we’d like to meet you. Ultimately, a successful Administrative Assistant/Accounting clerk should ensure the efficient and smooth day-to-day operation of our office.

Responsibilities

• Provide accounting and clerical support
• Type accurately, prepare and maintain accounting and administrative documents and records
• Prepare bank deposits
• Reconcile accounts in a timely manner
• Daily enter key data of financial transactions in database
• Provide assistance and support to company personnel
• Answer and direct phone calls
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists
• Submit and reconcile purchase orders and accounts payable invoices
• Liaise with Administrator/Accountant to handle requests and queries

Requirements

• Proven accounting clerk and administrative assistant or office assistant experience.
• Knowledge of office systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Familiarity with basic bookkeeping and basic accounting procedures
• Competency in MS Office (MS Excel, in particular), databases and accounting software.
• Basic Proficiency with Intuit Quick Books Online
• Hands-on experience with spreadsheets and basic accounting/administrative reports
• Accuracy and attention to detail
• Ability to perform filing and record keeping tasks
• Data entry and word processing skills
• Well organized
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task