Trademark Legal Support Specialist

Trademark Legal Support Specialist We are a San Francisco-based boutique law firm with a national reputation for excellence in intellectual property, estate planning, tax, white collar defense, and complex business litigation. Job Type Full time Responsibilities Provide administrative, docketing, practice support, and paralegal support to the trademark team. Ensure trademark matters are accurately maintained, deadlines are met, and attorneys receive timely support throughout the lifecycle of trademark matters. Manage trademark docket entries and calendar deadlines. Monitor filing dates and deadlines, providing timely reminders to attorneys and team members. Run PATTSY reports and serve as a backup resource for the system. Support database quality control, process improvements, and other docketing related projects. Assist with trademark clearance tracking and conduct online and e-commerce marketplace searches to identify potential trademark conflicts and infringement. Prepare and distribute client notices and other trademark related correspondence. Maintain foreign counsel contact information and coordinate related communications. Assemble documents, correspondence, and supporting materials for attorney and client use. Provide proactive support to attorneys and the trademark team to facilitate efficient matter management. Assist with special projects, reporting requests, and workflow improvement initiatives. Prepare, revise, format, and distribute documents and correspondence. Schedule meetings and coordinate calendars. Handle mailings and provide general administrative support. Manage matter opening and closing processes and ensure required documentation is maintained. Save and organize emails, correspondence, and matter-related documents. Assist with third-party vendor invoice processing and billing support. Qualifications 2-4 years of experience as a legal assistant, paralegal, or similar role supporting an IP or trademark practice (or equivalent combination of education and experience). Demonstrated experience with docketing systems and calendar management. Familiarity with PATTSY or similar IP reporting systems, or the ability to quickly learn proprietary systems. Strong organizational skills and proven ability to manage multiple competing priorities and deadlines. Excellent written and verbal communication skills. High level of accuracy and attention to detail. Strong computer skills (Microsoft Office, Adobe Acrobat, email management). Comfortable learning new software and databases. Ability to handle confidential and sensitive information with discretion. Preferred Experience with trademark clearance, filings, or prosecution processes. Prior experience conducting marketplace infringement searches and online investigations. Experience with practice management and billing systems (time entry and vendor invoice workflows). Soft Skills & Attributes Strong organizational skills and attention to detail Ability to manage multiple priorities and stay focused in a fast-paced environment Professional communication skills and comfort working with attorneys and leadership Sound judgment, discretion, and ability to handle confidential information Proactive mindset and willingness to take ownership of tasks Desire to learn, grow, and take on new challenges over time #J-18808-Ljbffr W3Global