Sr. Payroll Specialist

PrismHR About Us PrismHR is the leading payroll, benefits, and HR software for Human Resource Outsourcing (HRO) organizations, including Professional Employer Organizations (PEOs) and Administrative Service Organizations (ASOs). Powering more than 80,000+ companies, 2.5 million worksite employees, and $85 billion in payroll processed annually, PrismHR is the most efficient, reliable, and scalable software solution to help PEOs and ASOs grow and prosper. The PrismHR platform is a complete, integrated HR solution supporting the full "hire-to-retire” lifecycle of HR services. And PrismHR provides a wide range of additional resources that go beyond just technology and support: PrismHR SEEDS sales and marketing program, the annual PrismHR LIVE Conference, and numerous learning opportunities throughout the year are all designed specifically to help PrismHR customers grow their business. Position Summary The Payroll Specialist is responsible for processing payroll for an assigned client list. This role works closely and professionally with Higginbotham HR Services team members, including Payroll, HR, Benefits and FMLA professionals, to serve our clients. Essential Duties and Responsibilities Payroll Administration Process payroll for client(s) using preferred payroll software Manage time & attendance system (including training as needed) Process and review payroll reports and provide to client(s) contact each pay cycle Manage and track PTO balances in payroll system for client(s) Process new hires, status changes, direct deposit changes, tax changes, address changes, name changes, terminations Set up and manage all court ordered employee deductions such as child support, garnishments, IRS levies, tax liens Process off-cycle payrolls and manual checks or calculations as requested by client(s) Provide payroll related reports (EEO-1, wage statements, 401k, quarterly reporting) to client or customer service team as requested or as needed for compliance Answer general payroll and time/attendance questions from client managers and employees Work with client(s) and HRIS vendors to administer year end W-2’s and help answer questions from employees Assist with set-up of new locations, positions, cost centers needed in payroll and time/attendance systems Coordinate the set-up of new pay codes (Earnings, Deductions, Memos) Guide and assist client(s) with final pay/terminations including knowledge of the final pay laws/rules in all states Assist client(s) with tax notices or discrepancies by working with payroll provider’s tax department to ensure timely responses Stay on top of payroll related law changes and updates Being able to research payroll related compliance, rules and laws Benefits Work with Benefit Specialist or BenLite to ensure all benefit deductions are setup in payroll system Provide new hire and termination reports to the Benefit Specialist weekly, bi-weekly or on a monthly basis Administration Employee headcounts for all clients for Higginbotham HR Services Controller for billing clients monthly Maintain personnel files Complete Verifications of Employment Higginbotham HR Services Comply with Higginbotham HR Services policies and performance expectations Document Higginbotham HR Services and client processes Participate in ongoing training provided by Higginbotham HR Services Additional other duties as assigned Knowledge, Skills, and Abilities Strong organizational and time management skills Strong attention to detail Solid understanding of the application of HR and Payroll processes for federal and state laws to limit client liability Proficiency with Microsoft Office Excellent communication and customer service Excellent interpersonal skills Strong problem solving skills Exercise discretion and independent judgment Ability to maintain a positive presence in the workplace Education & Experience 3+ years Payroll experience or CPP/FPC referred Environmental Conditions This is a hybrid job and operates in a professional office environment and/or the employee’s home office setting. This role routinely functions using a computer and other technology based tools. The position requires the employee to have the ability to conduct and participate primarily via zoom with an ‘on camera’ presence. Disclaimer This job description in no way states or implies that these are the only duties to be performed by the employee filling this position. Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by management. Management has the right to add to, revise, or delete information in this job description. Reasonable accommodation will be made to enable qualified individuals with disabilities to perform the essential functions of this position. This document does not create an employment contract, implied or otherwise, other than an “at will” employment relationship. This position is eligible for the following Benefits Health Insurance: Medical, dental, and vision coverage Retirement Plan: 401(k) with company match Paid Time Off: PTO, Holidays, Parental leave and Sick Leave provided as required by applicable state law Other Benefits Life insurance, short term disability, long term disability, employee assistance program (EAP), flexible spending account (FSA), health savings account (HSA), Identity theft protection, critical illness, accident, cancer, hospital protection, legal and pet insurance. PrismHR is a fast-paced SaaS company which provides customers with a cloud-based payroll process software application. PrismHR also provides professional services including system implementation consulting, custom configurations, and training. Lastly, via the Company’s Marketplace platform customers and end users access other human resources and employee benefits applications from PrismHR’s Marketplace Partners. Diversity, Equity and Inclusion Program/Affirmative Action Plan: We have transformed our company into an inclusive environment where individuals are valued for their talents and empowered to reach their fullest potential. At PrismHR, we strive to continually lead with our values and beliefs that enable our employees to develop their potential, bring their full self to work, and engage in a world of inclusion. Ensuring an inclusive environment for our employees is an integral part of the PrismHR culture. We aren't just checking a box, we are truly committed to creating a workplace that celebrates the diversity of our employees and fosters a sense of belonging for everyone. This is essential to our success. We are dedicated to building a diverse, inclusive, and authentic workplace, so if you’re excited about our roles but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for these open roles or other open roles. We particularly encourage applicants from traditionally under-represented groups as we seek to increase the diversity of our workforce and provide fair opportunities for all. As a proud Equal Opportunity and Affluent Action Employer, PrismHR encourages talent from all backgrounds to join our team. Employment decisions are based on an individual’s qualifications as they relate to the job under consideration. The Company’s policy prohibits unlawful discrimination based on sex (which includes pregnancy, childbirth, breastfeeding, or related medical conditions, the actual sex of the individual, or the gender identity or gender expression), race, color, religion, including religious dress practices and religious grooming practices, sexual orientation, national origin, ancestry, citizenship, marital status, familial status, age, physical disability, mental disability, medical condition, genetic information, protected veteran or military status, or any other consideration made unlawful by federal, state or local laws, ordinances, or regulations. The Company is committed to complying with all applicable laws providing equal employment opportunities. This commitment applies to all persons involved in the operations of the Company and prohibits unlawful discrimination by any employee of the Company, including supervisors and co-workers. Privacy Policy: For information about how we collect and use your personal information, please see our privacy statement available at PrismHR provides reasonable accommodation for qualified individuals with disabilities and disabled veterans in job application procedures. If you have any difficulty using our online system and you need a reasonable accommodation due to a disability, you may use the following alternative email address to contact us about your interest in employment at PrismHR: View email address on click.appcast.io. Please indicate in the subject line of your email that you are requesting accommodation. Only candidates being considered for a position who require an accommodation will receive a follow-up response.

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