Office Manager & Operations Assistant
VXIT
Job Description
Job Description
About the Role
We’re looking for a reliable, detail-oriented Office Manager and Operations Assistant to keep things running smoothly at our headquarters. This role is perfect for someone who enjoys variety, takes initiative, and doesn’t mind rolling up their sleeves to make things happen. From managing our office kitchen and coordinating events, acting as a liaison with our landlord and vendors, to managing inventory and procurment — you’ll be the heartbeat of our day-to-day office experience.
What You’ll Be Doing
- Kitchen & Office Space Management – Keep the kitchen stocked and organized, maintain general office tidiness, and make sure we never run out of coffee.
- Event Coordination – Plan and execute weekly team lunches, happy hours, and other office gatherings.
- Vendor & Property Coordination – Serve as the primary contact for our landlord and property manager, and handle coordination with any office-related vendors or contractors.
- Company Vehicle Oversight – Manage the upkeep and scheduling of company vehicles.
- Executive Assistance – Run local errands and provide on-the-ground support to leadership when needed.
- Inventory & Procurement - Work with our internal service teams to ensure we have appropriate inventory levels, and procure products for our clients.
- Shipping & Logistics – Handle outgoing/incoming shipments, including IT hardware, swag, and client materials.
What We’re Looking For
- Proven experience in office management or an administrative role. Service industry experience is a plus. MSP or IT experience is amazing, but not required.
- Strong communication skills – written and verbal.
- A natural sense of organization and attention to detail.
- Someone proactive who can anticipate needs and solve problems with minimal direction.
- Social and approachable – someone who brings positive energy and connects well with others in the office.
- Familiarity with Microsoft Office Suite (Excel, Outlook, Word, etc.). Everything else we can teach.
Schedule & Details
- Full-time, some flexiblility with work hours
- This role is on-site in our West Palm Beach office
- Role could expand into more areas of the company's' operations over time with the right candidate and if the candidate is open to such expansion.
Vacancy posted 2 days ago
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