Accounts Payable Specialist
Robert Half
Job Description
Job Description
We are looking for an Accounts Payable Specialist to join our team in Jupiter, Florida in a contract-to-permanent capacity. This onsite role is ideal for someone who brings strong accuracy, sound judgment, and a disciplined approach to invoice processing and payment activities. You will support daily accounts payable operations using QuickBooks, with a focus on handling lower invoice volume with high financial impact. The position offers an opportunity to contribute to a well-organized finance function while building toward a long-term role.
Responsibilities:• Review and assign the appropriate general ledger coding to incoming invoices before entry into the accounting system.
• Process accounts payable transactions in QuickBooks with a high degree of precision and timeliness.
• Prepare and complete scheduled check runs while ensuring payment details are accurate and properly documented.
• Manage ACH payment activity and confirm electronic disbursements are recorded correctly.
• Reconcile vendor statements and resolve discrepancies by researching balances, payments, and outstanding items.
• Maintain organized payment records and supporting documentation for audit readiness and internal review.
• Coordinate with internal stakeholders and suppliers to address invoice questions and payment status updates.
• Handle approximately 100 invoices each week, giving close attention to accuracy due to the significant dollar value involved.• Prior experience in accounts payable or a closely related accounting support role.
• Working knowledge of invoice coding and general ledger allocation practices.
• Hands-on experience processing payments through check runs and ACH methods.
• Proficiency with QuickBooks in an accounts payable environment.
• Strong attention to detail and ability to work accurately with high-value transactions.
• Experience reconciling vendor accounts and researching payment discrepancies.
• Ability to work onsite Monday through Friday in Jupiter, Florida.
Vacancy posted 3 days ago
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