Administrative Assistant

Job Description

Job Description

We are looking for a bilingual Administrative Assistant who is fluent in Portuguese to support daily office operations in North Miami, Florida. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, welcoming incoming communication, and ensuring accurate records across a busy office environment. The role offers the opportunity to provide dependable front-desk and clerical support while helping the team maintain smooth day-to-day workflow.

Responsibilities:

• Manage day-to-day administrative activities to keep office operations organized and efficient.

• Respond to inbound phone calls professionally, route inquiries appropriately, and provide clear information to callers.

• Welcome visitors and handle front-desk responsibilities with a courteous and service-oriented approach.

• Enter, update, and maintain records with a high level of accuracy and attention to detail.

• Prepare, organize, and file documents to support office workflow and accessibility of information.

• Coordinate general clerical tasks such as scheduling, correspondence, and routine office support.

• Assist with bilingual communication in Portuguese and English when interacting with clients, visitors, or internal teams.

• At least 2 years of experience in administrative support or office coordination.
• Fluency in Portuguese and English, with strong verbal communication skills in both languages.
• Experience handling inbound calls and performing receptionist or front-desk duties.
• Proficiency in data entry with strong accuracy and attention to detail.
• Ability to manage multiple administrative tasks in a structured office setting.
• Strong organizational skills and the ability to prioritize responsibilities effectively.
• Courteous demeanor and customer-service mindset when assisting callers and visitors.