Administrative Assistant - Bilingual English/Spanish (Hybrid - Miami Dadeland)

Administrative Assistant - Bilingual English/Spanish (Hybrid - Miami Dadeland)

Penguin Random House Grupo Editorial (PRHGE), part of Penguin Random House, is a leading global book publisher and distributor of Spanish- and Portuguese-language books, with offices in the U.S., Spain, and Latin America and distribution in more than 45 countries. We are looking for a highly organized and proactive Administrative Assistant to join our Miami office. In this varied role, you will support our management team and help keep the office running smoothly, with responsibilities spanning Human Resources coordination, office management, and editorial administration. This is a hybrid position based in our Miami, FL office.

Responsibilities:

• Provide day-to-day administrative and office management support for the PRHGE Miami office.
• Provide administrative support to the management team, including expense reports, travel arrangements, meeting coordination, sample mailings, and other administrative needs.
• Support Human Resources administration and employee-related activities, including recurring HR processes, internal programs, employee communications, and onboarding coordination.
• Support editorial administrative processes, including contracts, invoices, reporting, book materials, and related documentation.
• Coordinate general office operations, including supplies, equipment, facilities needs, shipping, and other workplace requirements.
• Prepare presentations and other materials for meetings, internal communications, and special projects.
• Organize company meetings, events, and special projects as needed.

Qualifications:

• 3 years of experience in an administrative assistant, office coordinator, office manager, or similar administrative support role.
• Strong organizational and time-management skills, with the ability to manage multiple priorities and recurring responsibilities.
• Excellent attention to detail, follow-through, and problem-solving skills.
• Strong written and verbal communication skills and a professional, service-oriented approach.
• Ability to handle confidential and sensitive information with discretion.
• Proactive, dependable, and comfortable working independently while supporting multiple areas of the business.
• Strong working knowledge of Microsoft Office, including Excel and Outlook.
• Advanced PowerPoint skills, with the ability to create polished, professional presentations and organize information clearly and visually.
• Experience with SAP or a comparable ERP/business system is a plus.
• Fluency in English and Spanish, both written and spoken, is required.

The PRHGE office is located in Miami, FL. This is a hybrid position. The salary range for this position is $60,000 - $65,000. All positions are currently eligible for annual profit award or bonus, subject to Company results. Applications for this role will be accepted through October 29th or until the role is filled. We encourage you to apply early, as we review applications on a rolling basis.

Full-time employees are eligible for our comprehensive benefits program. Our range of benefits include, but are not limited to, Medical/Prescription drug insurance, Dental, Vision, Health Care/Dependent Care Flexible Spending Account, Health Savings Account, Pre-Tax and Roth 401(k), Short and Long-Term Disability Insurance, Life/AD&D Insurance, Commuter Benefits, Student Loan Repayment Program, Educational Assistance & generous paid time off.

Penguin Random House values the array of talents and perspectives that a diverse workforce brings. All qualified applicants will receive consideration for employment without regard to race, national origin, religion, age, color, sex, sexual orientation, gender identity, disability, or protected veteran status. All your information will be kept confidential according to EEO guidelines.