Executive Secretaries and Administrative Assistants

Administrative Assistant

Employment Type: Contract

Work Hours: 40 hrs./week Work site: 100% Onsite

Location: 223 Store Hill Rd, Old Westbury, NY

Job Duration: TBD Closing: 09/11/2026.

Position Summary

The Executive Assistant provides high-level administrative and operational support to the Vice President, Business & Finance / CFO, serving as the primary point of coordination for the division. The incumbent manages the CFO's calendar and correspondence, produces accurate and well-formatted documents and reports, tracks projects and deadlines, and acts as a liaison among executive staff, senior administrators, and institutional administration. This position is distinguished from other administrative roles in the division by its direct, confidential support of the CFO and its responsibility for division-wide coordination.

Duties And Responsibilities

Principal duties are:

• Manage the CFO's calendar by scheduling, prioritizing, and resolving conflicts among meetings to ensure effective use of executive time.
• Present contracts and documents for signature by reviewing content and providing brief summaries so the CFO can act efficiently and accurately.
• Track division projects and deadlines by maintaining status logs and following up with responsible staff to ensure timely completion.
• Compile and transmit the Monthly Report to senior leadership by gathering divisional updates and formatting them into a clear, accurate summary.
• Screen and direct incoming calls and inquiries by serving as the first point of contact for the office and routing issues appropriately.
• Liaise among executive staff, senior administrators, and institutional administration by relaying information accurately and maintaining professional working relationships.
• Serve as a point of contact for staff, students, and families by addressing routine inquiries and directing complex issues to the appropriate office.

Miscellaneous Information:

• Shift Days/Time: Monday through Friday from 9 am to 5 pm.
• Interviews will be conducted in person or online based on availability.
• Training will be provided.

The Nexus Staff Difference:

• Our outstanding healthcare coverage, including dental and vision, begins in just 30 days after you join us.
• We offer weekly payments via ACH (Automated Clearing House).
• Serving as Prime Vendors to New York State and New York City for over 10 years.