Admin Assistant

We are a national staffing firm and are currently seeking an Administrative Assistant for a prominent client of ours based in White Plains NY, 10601. Details of the position are as follows:

Job Details

• Location: White Plains, NY
• Pay Rate: $22+/hr. (based on experience)
• 1 year assignment, possibility for extension or conversion based on performance and budget.

Position Overview

The Fountain Group is hiring an Administrative Assistant for a prominent client in the legal, regulatory, and professional services industry located in White Plains, NY.

We are seeking a highly organized, dependable, and customer-service-oriented professional with strong experience in front desk reception, incoming telephone support, mail handling, and general office administration.

Key Responsibilities

• This Administrative Assistant will serve as a primary point of contact for visitors, clients, and employees while supporting daily office operations.
• This individual will be responsible for answering and routing calls, processing incoming and outgoing mail, maintaining office supplies, assisting with basic accounting activities, and providing administrative support to multiple departments.
• Collaborate with onsite departments and remote employees to ensure smooth daily operations.
• Route incoming documents and correspondence to appropriate departments through electronic mail systems.
• Maintain accurate mail tracking databases to ensure all incoming correspondence is properly documented.
• Prepare, package, and coordinate outgoing mail and shipments.
• Monitor office supply inventory, submit purchase requests, and coordinate supply orders.
• Verify receipt of ordered supplies and maintain organized inventory records.
• Support general administrative activities, document management, and office organization.
• Assist the Accounting Department with invoice processing, payment receipt, and collection-related administrative tasks.
• Assist the Operations Department with special projects and additional administrative assignments as needed.

Required Qualifications

• Strong experience in front desk reception, administrative assistance, or office support.
• Hands-on experience answering, screening, and transferring incoming telephone calls.
• Experience receiving, sorting, scanning, logging, and distributing incoming and outgoing mail.
• Ability to work 100% onsite in White Plains, NY, Monday-Friday, 9:00 AM-6:00 PM.
• Reliable transportation and the ability to consistently meet the required onsite schedule.
• Proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience working in a Windows-based computer environment and using Adobe PDF.

Benefits

• Referral Bonus for any candidate who is hired and still gainfully employed after 30 days.