Executive Assistant to CEO - Ezra

Executive Assistant To CEO - Ezra

Function was founded with a singular focus: empower you to live 100 healthy years. We're doing that by using the best available technology to make sure people don't suffer or die a preventable death. Function has been recognized as one of Fast Company's Most Innovative Companies of 2024, and is venture-backed by Andreessen Horowitz (a16z). Through advanced diagnostics, deep biomarker testing, longitudinal data, and AI-enabled insights, Function equips members with actionable intelligence to take control of both the quality and length of their lives. In 2024, Function acquired Ezra, the leading provider of full-body MRI screening for early cancer detection. Ezra pioneered accessible, AI-enhanced MRI imaging to help people catch cancer and other diseases at their earliest, most treatable stages. By bringing Ezra into Function's ecosystem, we're combining world-class diagnostics with advanced lab testing and cutting-edge technology creating the most comprehensive preventive health platform on the market. Function recently announced a $298M Series B and is entering its next chapter of growth. We are growing our team and seeking world-class talent who deeply believe in our mission, have a relentless bias toward action, and a growth mindset.

Role

We are seeking a highly organized, proactive, and discreet Executive Assistant to support the CEO of Ezra. This individual will serve as a trusted partner, helping him operate efficiently by managing a complex calendar, coordinating cross-functional communication, organizing travel, and ensuring his time and priorities are aligned with the most important work across the organization. This EA will regularly correspond on the CEO's behalf with investors, board members, strategic partners, and advisors and will need the written communication skills, professional judgment, and poise to represent the Office of the CEO with credibility in those interactions. The ideal candidate is a self-starter who is comfortable working through ambiguity, meticulous in their attention to detail, resourceful, and capable of thriving in a fast-paced environment. This EA will work closely with the Chief of Staff and the broader Office of the CEO as a unified operating unit syncing on weekly calendar audits, preparing the CEO for meetings, executing on complex logistics, defining and improving Office of the CEO workflows, and maintaining a single source of truth on the CEO's priorities and commitments. Ezra operates with a bias for immediate action and a strong writing culture we prefer async over sync and expect clear, concise communication in everything we produce. The right candidate will thrive in that environment. This role is best suited for those energized by fast-paced environments, excited to build in a high-growth setting, and deeply motivated by our mission. If you're looking for meaningful challenges, dynamic work, and the opportunity to make a real impact we'd love to meet you.

Key Responsibilities

• Manage calendar and schedule
  • Manage the CEO's complex calendar, scheduling appointments and meetings across multiple time zones
  • Coordinate with internal and external contacts to arrange commitments
  • Prioritize and resolve scheduling conflicts, enforcing protected time blocks for deep work and strategic engagement
• Handle communication with cross-functional teams and external partners
  • Draft and manage correspondence on behalf of the CEO including emails, Slack, sync requests, and scheduling coordination with investors, board members, advisors, and strategic partners
  • Act as a liaison between the CEO and other executives, board members, and external partners
  • Screen and prioritize incoming communications
• Coordinate business meetings and travel
  • Arrange travel itineraries, including transportation, accommodations, and agendas
  • Ensure prep materials are ready in advance of board, executive, and team meetings per the CEO's review cadence
  • Capture action items from key meetings and drive follow-through across stakeholders
  • Cross-collaborate with other EAs to plan offsites and events as we scale
• Coordinate with the Office of the CEO
  • Partner with the Chief of Staff on weekly calendar audits, meeting prep cycles, and priority alignment
  • Maintain shared visibility into scheduling changes and commitments via dedicated channels
  • Operate as a trusted extension of the Office of the CEO
• Administrative support
  • Prepare reports, presentations, and other documents
  • Manage and maintain records
  • Oversee and assist with special projects as assigned

Qualifications/Skills

• 5+ years of experience as an Executive Assistant, preferably supporting a founder or C-suite executive in a fast-paced or startup environment.
• Exceptional organizational skills with proven ability to manage multiple priorities under pressure.
• Strong written and verbal communication skills, with attention to detail. Clarity, conciseness, and professional tone are non-negotiable.
• High emotional intelligence, discretion, and sound judgment.
• Google Calendar mastery.
• Proficiency in Google Workspace, Slack, Zoom, and other productivity tools.
• Ability to work independently, anticipate needs, and solve problems quickly. When something can be done today, it gets done today.

Nice-to-Haves

• Based in Austin, TX, or New York, NY.
• Previous experience coordinating with a Chief of Staff or within an Office of the CEO structure.
• Genuine interest in AI tooling and a willingness to experiment you don't need to be a builder, but you should be an enthusiastic adopter of new tools and workflows. Familiarity with tools like Granola, Obsidian, Claude, or similar AI-forward productivity platforms is a plus.
• Motivated by Ezra's mission of early cancer detection and the broader vision of helping people live 100 healthy years. You don't need a health tech background, but you should care about what we're building.

Your dedication to these responsibilities will directly contribute to the success of our team and the satisfaction of our membership. We are looking for a proactive, skilled, and forward-thinking individual to join our team and help shape the future of our services.

To be a strong fit, you embody our Core Values:

• Ruthless Prioritization:
  • We don't let perfect get in the way of progress.
  • We move quickly to drive value, not perfection.
  • We prioritize what drives impact.
  • We never compromise on standards of excellence.
• Member-First, Always:
  • We design and deliver like we're caring for someone we love.
  • We create clear, actionable, human experiences.
  • We prioritize responsiveness, peace of mind, and outcomes.
  • We empower members with truth, clarity, and care.
• One Team, Moving Fast:
  • We are aligned in purpose, prioritization, and speed.
  • We gather diverse perspectives to make informed decisions.
  • We clear paths for each other and move fast together.
  • We communicate clearly and respectfully, rallying around shared goals.
• Radical Ownership, Relentless Execution:
  • We don't just shipwe own outcomes and drive results.
  • We act with urgency and precision.
  • We anticipate, initiate, and follow through.
  • We meet challenges with grit and pragmatism.
  • We embrace new tech to deliver better outcomes.
• Mission Over Ego:
  • We are ruthlessly aligned to our missionand leave ego at the door.
  • We disagree and commit.
  • We don't tolerate politics or withholding information.
  • We operate with honesty, transparency, and respect.