Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations in NYC. This contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while managing a variety of administrative and front-desk tasks. The role requires strong communication, accuracy in data handling, and the ability to respond effectively to incoming inquiries.

Responsibilities: • Manage front-desk activities by greeting visitors, directing inquiries, and maintaining an organized office presence. • Handle incoming phone calls with courtesy and efficiency, routing messages and providing timely assistance to callers. • Perform a range of administrative support tasks such as preparing documents, organizing files, and maintaining office records. • Enter and update information in internal databases and spreadsheets with a high degree of accuracy. • Coordinate day-to-day office workflow to help ensure administrative processes run smoothly and efficiently. • Support general receptionist functions, including monitoring shared inboxes and responding to routine requests. • Assist with clerical projects and operational tasks as needed to meet team and business priorities. • Prior experience in an administrative, office support, or receptionist role. • Ability to manage inbound calls effectively and communicate clearly with internal and external contacts. • Strong data entry skills with close attention to detail and accuracy. • Proficiency with general office procedures and administrative support activities. • Comfortable handling multiple tasks in a fast-paced office environment. • Strong organizational skills and the ability to prioritize daily responsibilities. • Reliable interpersonal skills and a detail-oriented approach to customer and team interactions.