Project Administrator

Project Administrator

A top commercial construction company has an exciting opening for a Project Administrator in South Austin. They are a very stable company, with generous retirement, a ton of career growth, wonderful culture & decades of expertise in their field. This individual will support the Project Managers and Contracts team with coordinating, vendor management, assist with bids, scheduling and billing for high end commercial projects.

Duties

Oversight, management and coordination of all downstream of all Construction Subcontracts, Work Authorizations, and Purchase Orders, including associated exhibits, and amendments (Subcontract documents) to ensure timely flow through document execution via DocuSign.

Enforce and track all subcontractor insurance requirements and maintain current certificates of insurance, consultants and/or vendors in VISTA and ICA.

Review weekly subcontractor non-compliance and clear discrepancies.

Create Project specific insurance certificates.

Assist PMs and accounting in closing subcontracts and conducting contract audits.

Produce and publish reports as required.

Work cross functionally with internal teams, including Accounting, Project Management, Risk Management, and Legal regarding Contract/Subcontract/Purchase Order management

Perform special projects and other assignments as requested by internal teams

Skills

Previous construction industry experience

Previous contract administration experience

Previous insurance compliance experience with understanding of commercial insurance terminology and concepts

Familiarity with Vista Viewpoint, BuildOps and DocuSign software

Associate's degree or higher

Desires opportunity to expand level of support provided to internal teams

Excellent judgment and critical thinking ability

Strong written and oral communication skills with ability to convey complex information in a way that others, both internal and external, can readily follow

Strong organization skills and high level of attention to detail, including ability to identify errors and inconsistencies

Ability to prioritize and manage multiple projects simultaneously to complete tasks accurately, on schedule, and with minimal supervision

Intermediate level MS Word and MS Excel experience

Self-motivated

Strong work ethic