Secretary (OA)

Secretary (OA)

Duties include but are not limited to:

• Receives incoming calls from patients, clients, staff, and others in need of information.
• Processes incoming and outgoing materials, including correspondence, reports, memoranda, and other written communications.
• Edits letters, composes letters and reports, reviews correspondence for accuracy and completeness, establishes and monitors suspense dates, prepares public presentation outlines, and develops standard or form letters.
• Schedules meetings and maintains a calendar of appointments.
• Performs office automation work on a personal computer using multiple programs to complete documentation.
• Utilizes a range of software applications (i.e., Word, Excel, Outlook, etc.) to prepare correspondence.
• Maintains office supplies and equipment.
• Prepares travel arrangements for staff.
• Ensures office compliance with regulations, policies, and guidelines.
• Provides training and/or coaching to subordinate clerical staff.

Work Schedule: Full-time, 6:30 am - 3 pm, Monday-Friday. Work schedule subject to change based on agency need.

Telework (ad hoc): This position may be authorized for telework. Telework eligibility will be discussed during the interview process.

Position Description/PD#: Secretary (OA)/ PD803980

Relocation/Recruitment Incentives: Not authorized

Critical Skills Incentive (CSI): Not approved

Permanent Change of Station (PCS): Not authorized