Document Management Specialist
$38 - $42 per hourADVANCED BIO-LOGIC SOLUTIONS
Location: Remote - Thousand Oaks, CA
Employment Type: Contingent Worker (Contract, W2)
Contract Length: 12 months (possible extension)
Compensation: $38/$42 per hour (based on experience)
Summary of the Role
Support the end-to-end lifecycle management of R&D controlled documents for a big biopharma leader, ensuring compliance with regulatory standards and internal quality procedures. Oversee document workflows and perform rigorous quality control (QC) reviews to maintain consistency and accuracy. Collaborate with cross-functional teams and facilitate document readiness for audits and inspections.
Key Responsibilities
- Coordinate and manage controlled document workflows (e.g., SOPs, templates) to meet project timelines and compliance standards
- Track documentation milestones and follow up with contributors to ensure deadlines are met
- Provide technical editing and proofreading support to ensure consistency with templates and formatting requirements
- Conduct thorough QC reviews for regulatory, procedural, and formatting compliance
- Maintain and update document templates to ensure consistent use across all documents
- Support audits and inspections by preparing documentation and ensuring inspection readiness
- Collaborate with stakeholders and cross-functional teams to resolve document-related issues
Required Experience & Skills
- Strong project management skills, including milestone tracking and workflow oversight
- High proficiency in technical editing and document formatting
- Familiarity with regulatory documentation in a GCP or similar environment
- Experience with document management systems
- Demonstrated inspection readiness
Top 3 Must Have Skills
1. Project management for documentation workflows
2. Technical editing and document formatting
3. Experience with regulatory documents in a GCP or similar environment
Day-to-Day Responsibilities
- Coordinate document workflows and ensure tasks are completed on schedule
- Track and follow up on documentation milestones with contributors
- Edit and proofread documents to conform with approved templates
- Conduct quality control checks for regulatory and formatting compliance
- Update and maintain document templates
- Prepare documentation for audits and support inspection readiness
- Work closely with cross-functional teams to manage document-related activities
Basic Qualifications
- Bachelor’s degree and 2 years of directly related experience
- Associate’s degree and 6 years of directly related experience
- High school diploma / GED and 8 years of directly related experience
This posting is for Contingent Worker, not an FTE
Vacancy posted 3 days ago
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