Office Assistant

Salary: $4,006.00 - $5,539.00 Monthly
Location : Districtwide (Ventura County CA), CA
Job Type: Classified
Job Number: 2026-00074
Department: Districtwide
Opening Date: 06/11/2026
Closing Date: 6/25/2026 11:59 PM Pacific


Description
WHAT YOU'LL DO

Under the general supervision of an assigned supervisor, perform a variety of office support, clerical, and routine secretarial duties of a general or specialized nature.
There is currently one full time (12 months/year 40 hours/week) position located at Ventura College.

This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, non-bilingual and bilingual, temporary and regular vacancies for the duration of the list, not to exceed one year.


WHERE YOU'LL WORK
Established in 1925, Ventura College was one of the first community colleges in California and currently has an enrollment of 14,500 students. Located approximately 60 miles north of Los Angeles and 30 miles south of Santa Barbara, the 112-acre campus is set in the rolling hills of Ventura - so close to the ocean that there is a clear view of the Channel Islands from several spots on campus.


More information can be found on the Ventura College website WHO WE ARE


The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training, basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.
The Ventura County Community College District recognizes that a diverse community of faculty, staff, and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.

The Ventura County Community College District does not engage in any employment practice that discriminates against any employee or applicant for employment on the basis of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, sex, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.

SALARY PLACEMENT New Employees: Generally, new employees are placed on the first step of the appropriate range of the salary schedule.

Current Employees: An employee who is promoted will be placed on the salary step of the new range of the appropriate salary schedule that provides a minimum increase comparable to a one-step increase in salary.


New and current employees may be eligible for advanced step placement as outlined in

Representative Duties


Serve as receptionist for assigned area; receive office and telephone callers; provide general and technical information in accordance with established guidelines. E


Verify and review materials such as applications, records, files, and reports for completeness and conformance with established regulations and procedures; apply applicable policies and procedures in determining completeness of applications, records, files, and reports; collect and process appropriate information. E


Prepare, review, edit, and proofread a variety of documents and forms including general correspondence, agendas, requisitions, purchase orders, reports, minutes, and memoranda from rough draft, recordings, or verbal instruction; disseminate information as appropriate. E


Maintain accurate and up-to-date files and records for assigned areas; develop and monitor various logs, accounts, and files for current and accurate information; maintain and generate reports from a database or network system; verify accuracy of information and research discrepancies. E


Perform a variety of routine clerical accounting duties and responsibilities pertaining to financial record keeping and reporting; compile information and data for statistical and financial reports; check and tabulate data; maintain a variety of accounting records, logs, and files. E


Produce newsletters, brochures, technical handouts, and other specialized documents using desktop publishing software and other computer applications. E


Receive, sort, and distribute incoming and outgoing correspondence. E


Maintain office supplies and inventories; order, receive, and maintain office supplies and equipment; prepare requisitions, purchase orders, and work order forms. E


Maintain calendar of activities, meetings, and various events; schedule appointments; reserve facilities for specific uses. E


Assist in the preparation and distribution of meeting agendas and associated material; take and prepare minutes. E


Make reservations and travel arrangements; process a variety of travel and expense forms. E


Assist in training and providing work direction to student workers. E

Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities. E


Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes. E


Perform related duties as required.


E = Essential duties

Minimum Qualifications


Any combination equivalent to:


Education: Graduation from high school or evidence of equivalent educational proficiency.


Experience: One year of responsible clerical experience involving public contact and the use of a computer and office applications OR two years of customer service experience that required the use of computer applications to enter and retrieve information.

Supplemental Information
EXAMINATION AND SELECTION PROCESS:

This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by the posted deadline date on this bulletin.

The examination process may consist of any of the following components:

A) Written/Performance Test = Qualifying (pass/fail)
B) Technical Interview = 100% weighting on final score
PLEASE NOTE: All testing for this recruitment will be conducted remotely. Please see additional information regarding the test dates and location below.
WRITTEN TEST DATE RANGE AND LOCATION :
Date Range: Friday , June 26, 2026 to Thursday, July 2, 2026

Location: All candidates who meet the minimum qualifications will be emailed a link to the test on Friday, June 26, 2026 and will have until 11:59 pm on Thursday, July 2, 2026 to complete the test. To participate in the written/performance test, you must have access to a computer and a reliable connection to the internet.
The top candidates with the highest passing scores on the written/performance test will be invited to the technical interview.
TECHNICAL INTERVIEW DATE RANGE AND LOCATION:

Date Range: Tuesd ay, July 14, 2026 to Monday, July 20, 2026

Location: The Technical Interview will be conducted remotely, using Zoom. To participate, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.
The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.
SUBMISSION OF APPLICATION:
Applicants must meet the minimum qualifications as stated, including the possession of licenses, certifications, or other requirements, by the filing deadline in order to move forward in the recruitment process. You must attach copies of any documents that demonstrate your attainment of the minimum qualifications (e.g., unofficial transcripts, foreign transcript evaluation, copies of any required licenses, and/or certifications). Failure to submit any required documents may result in disqualification. All required documentation must be attached to your application; Human Resources staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.
ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Duration of work experience is calculated based off a standard 40 hour full-time work week. Part-time work experience will be prorated based off a standard 40 hour full-time work week. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications. When completing the supplemental questionnaire (if applicable), outline in detail your education, training (such as classes, seminars, workshops), and experience.
ELIGIBILITY LIST: Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.
PROBATIONARY PERIOD:

All regular appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.


ACCOMMODATIONS :

Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request in an email to View email address on click.appcast.io including an explanation as to the type and extent of accommodation needed to participate in the selection process.
DEGREE INFORMATION:
If a degree/coursework is used to meet minimum qualifications, an official copy of your transcripts will be required upon hire. If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. Visit the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education to search for institutions that are recognized as accredited. If you need your transcripts evaluated, please review the list of agencies approved for foreign transcript evaluation. If applicable, an official copy of your foreign transcript evaluation will also be required upon hire.
For more information about the recruitment process at VCCCD, including responses to Frequently Asked Questions, please visit our Classified Careers page.
Paid Holidays: The Ventura County Community College District offers 15 paid holidays per year, plus 2 additional floating holidays.

Paid Vacation:
Full-time classified employeesearn vacation leave based on years of continuous service:

• 6 months - 3 years: 8 hours per month, plus 3 additional days between Christmas and New Year's Eve.
• 3 - 10 years: 10 hours per month, plus 3 additional days between Christmas and New Year's Eve.
• 10+ years: 13.3 hours per month, plus 3 additional days between Christmas and New Year's Eve.

Administrators, managers, and full-time supervisory and confidential employees accrue 13.33 hours per month for each month they are in paid status, plus 3 additional days between Christmas and New Year's Eve.

Health Benefits: The District contributes up to the full premium cost of the PPO 90C or Kaiser HMO plan (whichever is higher) toward any eligible medical plan for full-time employees and their eligible dependents. Dental, vision, and Basic life insurance premiums for full-time employees and their eligible dependents are also District paid.


Benefit providers available to eligible full-time and part-time (50% or more) classified employees include:

• Medical: Anthem PPO and HMO Plans, Kaiser Permanente HMO Plan
• Dental: Delta Dental DHMO or PPO Plus Premium
• Vision: EyeMed PPO Vision Plan

Retirement: Eligible employees in positions of 20 or more hours per week are enrolled in CalPERS (California Public Employees' Retirement System). Paid Sick Leave: All full-time management, supervisory, confidential, and classified employees (probationary and permanent) earn one day of sick leave per month in a paid status, accumulating 12 days per fiscal year for full-time employees. Unused sick leave accumulates without limit.


Learn More: For a full overview of employee benefits, visit the District's Benefits page at:
01


PLEASE READ THE FOLLOWING STATEMENT: Answer the following questions as truthfully and accurately as possible. You are not expected to answer at the highest level of each of these items to be qualified.The application will be evaluated for minimum qualifications. Your responses to the supplemental questions below may also be used to determine your qualifications beyond the minimum qualification requirements for this classification in a training and experience (T&E) evaluation. Referring to your application/resume, listing "see resume", or incomplete responses will NOT qualify as a response to any question. Questions that are answered in this method will be considered INCOMPLETE and may result in DISQUALIFICATION.You are required to answer ALL of the supplemental questions as truthfully and accurately as possible. Your responses to these questions are subject to verification and may be assessed in subsequent examination parts. All experience, education, training, and certification must be included in your application in order to be considered. Any sign of deliberate misinformation or intentional exaggeration will result in disqualification from this examination process and possible bar from future employment opportunities with the Ventura County Community College District (VCCCD).Select "Yes" if you have read, understood, and agree to the above statements.Select "No" if you have read, understood, and DO NOT agree with the above statements and voluntarily withdraw your application for this position.

• Yes
• No

02


What is your highest level of education?Please Note: Proof of education will be required. Degrees must be earned from an institution of higher learning recognized by the Council for Higher Education. Foreign degrees and credit units require translation and equivalency established by an agency recognized by the Commission on Teacher Credentialing.

• High School Diploma or GED equivalent
• Associate Degree
• Bachelor's Degree
• Master's Degree
• Doctorate Degree
• None of the above

03


How many years of full-time (or prorated part-time) experience do you possess performing clerical duties that involved public contact?

• No experience
• Less than 1 year
• At least 1 year, but less than 2 years
• At least 2 years, but less than 3 years
• At least 3 years, but less than 4 years
• At least 4 years, but less than 5 years
• 5 or more years

04


How many years of full-time (or prorated part-time) experience do you possess providing customer service that required the use of computer applications to enter and retrieve information?

• No experience
• Less than 1 year
• At least 1 year, but less than 2 years
• At least 2 years, but less than 3 years
• At least 3 years, but less than 4 years
• At least 4 years, but less than 5 years
• 5 or more years

05
Candidates who are successful in this examination process may be contacted for future employment opportunities (within this classification) that may be at a different site than where the current vacancy is located.

Which locations within VCCCD are you willing to work? (Check all that apply.) You will only be considered for vacancies at locations at which you indicate you are willing to work in response to this question.

• District Administrative Center (Located in Camarillo)
• Moorpark College
• Oxnard College
• Ventura College

06
Please indicate the type of job (fulltime and/or part-time) AND the type of work (regular and/or temporary) that you are willing to accept. (Check all that apply).


You will only be considered for vacancies with the type of job AND work that you are willing to accept.

• Fulltime Job
• Part-Time Job
• Regular/Permanent Work
• Temporary Work

07


The testing process will require access to a computer with a camera, microphone, speakers, and a reliable connection to the internet. If you do not have access to one or more of these components and would like to request alternate testing accommodations, please indicate so below.

• I do NOT have access to one or more of the required components and would like to request alternate testing accommodations.
• I have access to ALL of the required components and do not need alternate testing accommodations.

Required Question