Administrative Assistant II

Job Title

Pay Range: $30.21hr - $35.21hr

Requirement/Must Have:

• High School Diploma and/or BS/BA.
• 5-10 years of administrative experience and/or transferable administrative skills.
• Thoroughly skilled in all administrative duties.
• Ability to handle routine and impromptu assignments with minimal supervision.
• Proficiency in general computer applications including email, calendar, word-processing, spreadsheet, database, and presentation applications.
• Microsoft Office and Google suite experience highly preferred.
• Strong organization and prioritization skills with ability to multi-task.
• Experience in the biotech industry or supporting project teams is a plus.

Responsibilities:

• Support a Director-level and above in Translational Safety as well as immediate staff and functional areas.
• Provide timely, accurate, and effective administrative support and interface with diversified professionals.
• Proactively manage activities associated with moderately difficult projects and handle multiple priorities.
• Coordinate activities with other administrative professionals supporting Translational Safety and the Development Sciences division.
• Maintain multiple complex calendars.
• Facate communications on behalf of the team ensuring key information is provided clearly, quickly, and accurately.
• Plan, schedule, and coordinate onsite/offsite meetings and team building events.
• Coordinate travel and conference attendance.
• Process invoices, payments, and expense reports using standard corporate applications.
• Identify concerns, gaps, or opportunities and offer relevant recommendations and suggestions.
• Work on moderately difficult assignments requiring resolution of issues within defined parameters.
• Solve problems and make decisions within general parameters set by managers.
• Exercise sound judgment and discretion regarding sensitive/confidential information.
• Maintain standard tracking tools utilizing computer and software applications.
• Serve as a resource for the department staff and administrative teams.
• Provide back-up coverage for Administrative Professional team members.
• Maintain a strong customer focus and participate effectively in the team.
• May serve as a team leader, coordinating and assigning the work of others.

Nice to Have:

• Microsoft Office and Google suite experience.
• Biotech industry experience.

Skills:

• Administrative Support.
• Calendar Management.
• Meeting Coordination.
• Travel Coordination.
• Expense Reporting.
• Microsoft Office.
• Google Suite.
• Multi-tasking.
• Strong verbal and written communication skills.
• Excellent communication and presentation skills.

Qualification And Education:

• High School Diploma or Bachelor’s Degree.
• 5-10 years of relevant experience.