Administrative Assistant Nursing

Administrative Assistant Nursing

Job Category: Staff Requisition Number: ADMIN001130

Posted: December 11, 2025

Full-Time

On-site

Worcester, MA 01609, USA

Job Details

Accountabilities:

• Coordinates executive communications, including taking calls, responding to emails, sorting mail, and interfacing with faculty, staff, students, and other individuals.
• Assists the Dean of Nursing, with preparation of internal and external documents, presentations, reports, grants, and publications. Of primary importance is the preparation of documents and reports submitted to regulatory and accrediting organizations associated with the ongoing accreditation of the Nursing program.
• Assists the Dean with management of operating budgets by maintaining timely and accurate records and providing updates as requested.
• Processes program expenditures (e.g. office supply purchases, faculty travel, parking and mileage reimbursement) to include invoice and purchase order completion. Establishes and maintains records of all purchases and reimbursements.
• Coordinates meetings, appointments, and travel for the Dean.
• Coordinates program events such as student recruitment events, recognition ceremonies, meetings, etc.
• Records and maintains minutes from program and advisory council meetings.
• Maintains an organized filing system of paper and electronic documents, including all documents used for regulatory and accrediting agency site visits.
• Verifies RN licenses on the Massachusetts Board of Registration in Nursing website annually.
• Tracks and renews association membership forms for the programs.
• Shares responsibility for data management and maintenance. Works with Information Technology, the Registrar's Office, the Center for Internships and Career Development, and the Institutional Research Office to do so.
• Works with Information Technology and the Communications Office to maintain the currency of program websites and portal postings.
• Coordinates, prioritizes, and assigns tasks to student workers as appropriate.
• Serves as a liaison to various University departments.
• Other related duties as assigned.

Qualifications:

Minimum Qualifications:

• Must be willing to contribute actively to the mission of the University and the programs, as well as show respect for the Catholic and Assumptionist identity of Assumption University.
• An Associate's degree is required.
• A minimum of three to five years of office administration experience.
• Excellent verbal and written skills; strong organizational skills.
• Excellent interpersonal skills to effectively deal with a variety of individuals.
• Intermediate computing skills with Microsoft Office Suite (Word, Excel) are required to create complex spreadsheets, documents, and databases and work independently on projects as assigned.
• Ability to follow-up, follow-through, multi-task, set priorities and adhere to deadlines.
• Ability to function independently, work collaboratively, pay attention to detail, work under pressure, prioritize multiple projects, and handle confidential information.

Preferred Qualifications:

• Bachelor's degree in a related field.
• Experience in a University setting with proven technical abilities across a variety or complex software systems, relational databases, and web-based programs.
• Experience in a healthcare-related training program that includes a clinical component. At the University's discretion, the education and experience prerequisites may be excepted where the candidate can demonstrate, to the satisfaction of the University, an equivalent combination of education and experience specifically preparing the candidate for success in the position.

Scope:

Interacts on a frequent daily basis with the University's administrators, faculty, staff, and students, and with external representatives of various agencies and organizations.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Sitting, standing, walking, and bending are required of this position. Use of a computer keyboard and computer screen for periods of time with close vision and the ability to adjust visual focus plus manual dexterity are required.

Mental Demands: The mental demands described are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Examples of mental demands include reading (documents), detailed work, confidentiality, language, math, reasoning, oral communications, written communications, customer contact, multiple concurrent tasks, constant interruptions, and performing calculations when necessary.

About Assumption University:

St. John Paul II wrote: "Man's creation by God 'in his own image' confers upon every human person an eminent dignity; it also postulates the fundamental equality of all human beings." Assumption University recognizes the essential contribution of a diverse community of students, staff, and faculty and condemns all forms of harassment, discrimination, and disrespect.

As such, and in compliance with the requirements of federal law and/or the laws of the Commonwealth of Massachusetts, Assumption University prohibits discrimination on the basis of race, color, national origin, religion, disability, age, veteran status, marital status, gender, gender identity, sexual orientation, and pregnancy, as well as other legally protected status, in admission to, access to, treatment in, or employment in its programs and activities, except where such conditions may constitute bona fide qualifications for the programs or activities in question.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.