Assistant to the Executive Team

Role Description

You'll be our dedicated Executive Assistant, supporting five executive team members. Our leaders and team are spread across time zones, which means calendars, handoffs, and follow-through are where time quietly leaks. That's the gap you'll close.

You'll own the executive team's time and keep the operating rhythm running — protecting focus, clearing conflicts before they land, and making sure nothing falls between people. Done well, this role is invisible: meetings just work, travel just happens, and the people you support spend their attention on the things only they can do.

Qualifications

• 4+ years supporting senior executives, ideally several at once, in a startup or tech environment
• Exceptional organization, judgment, and follow-through — you anticipate needs rather than wait for them
• Excellent written and verbal English; a clear, professional, and warm communicator
• Comfortable working across US time zones (core overlap with Mountain Time) and coordinating with a global team
• Fluent in Google Workspace, Slack, Zoom, and a project-management tool

Requirements

• Own and defend complex, multi-time-zone calendars for several executives
• Resolve scheduling conflicts proactively and protect focus time
• Keep a clear view of priorities so the right things get the right hours
• Schedule and prep cross-functional meetings, agendas, docs, and follow-ups
• Run recurring operating cadences: planning weeks, leadership syncs, and offsites
• Triage inboxes, flag what matters, and draft clear correspondence on behalf of the team
• Act as a calm, reliable point of contact across the company
• Coordinate domestic and international travel and itineraries
• Keep expense reports accurate and on time
• Carry the occasional special project end to end
• Serve as a trusted, discreet partner with access to confidential information

Benefits

• Equal opportunity employer
• Belief in diverse perspectives, backgrounds, and experiences