Executive Administrative Assistant

Executive Administrative AssistantAt TJX Companies, every day brings new opportunities for growth, exploration, and achievement. You'll be part of our vibrant team that embraces diversity, fosters collaboration, and prioritizes your development. Whether you're working in our four global Home Offices, Distribution Centers or Retail Stores—TJ Maxx, Marshalls, Homegoods, Homesense, Sierra, Winners, and TK Maxx, you'll find abundant opportunities to learn, thrive, and make an impact. Come join our TJX family—a Fortune 100 company and the world's leading off-price retailer.The Executive Administrative Assistant will provide confidential, strategic and proactive partnership to the EVP, Chief Marketing Officer at the TJX Companies' Framingham Home Office, to enhance the EVP's effectiveness and meet the needs of a global, complex TJX Marketing organization.The ideal candidate will have the ability to provide advanced support and operate independently to ensure successful administration of TJX Marketing systems, practices and procedures and in keeping with TJX Companies' global policies. They will consistently demonstrate tact, diplomacy, positive energy, proactivity and critical thinking as they engage with a variety of Associates and customers both internally and externally.This position is part of a hybrid work environment and requires days in the office that align with the Executive.Key Responsibilities:Build effective working relationship with the EVP, providing proactive day-to-day support with open communication and thoughtful organization of on-going work, understanding preferences, anticipating demands and enabling decision-makingBuild effective working relationships throughout the organization with senior management, key business partners (both internally and externally) and peer executive and administrative professionalsConsistently represent the EVP in a professional mannerAct as ambassador for the TJX Marketing functionAct as lead administrative professional across TJX MarketingMaintain strategic focus and rigor while managing a very reactive and cross-geographical diary; offer proactive global planning support, anticipating needs and seeking/coordinating information where appropriateProvide full diary support, coordinating meetings with internal and external global contacts, and keep EVP up to date on all appointmentsArrange ad hoc off-site meetings and make all necessary arrangements including venue/room booking, catering, technology and hospitalityPlan and manage all end-to-end requirements and itineraries for domestic and international travelOperate independently to provide the appropriate information management and administrative support to meet the needs and priorities of the global TJX businessMonitor the EVP email "traffic" and alert the EVP to business criticalFlag forthcoming deadlines and track EVP deliverables/prioritiesTriage complex queries and requests for information from the global executive team and internal/external business partners, and escalate to EVP as appropriateAct as proxy in EVP's absence to route time sensitive items to Marketing leadership team where appropriateAnalyze operating practices and create/revise systems and procedures as necessary/opportunisticProvide general administrative service to the EVP, including the day-to-day management of the EVP's officeFilter and respond to incoming queriesManage filing, documentation creation and correspondence to ensure efficiency and confidentiality at all timesPrepare materials and agendas for meetingsCarry out background research, briefing papers, reports and presentations as neededProactively provide financial administrative support for the EVPManage departmental budget and timekeepingTrack expenses directly related to the EVPRaise purchase orders, pay invoices and manage expenses as requiredPartner with Corporate Marketing administrative support team to prioritize leadership team's access to the EVP in a manner that meets priorities, workload requirements and deadlinesCollaborate with global Marketing administrative team to build community, providing back-up support, functional guidance and training as needed. Work together to enhance Marketing administrative operationsCollaborate effectively and build solid working relationships with TJX C-suite administrative communitySupport preparation of Corporate Marketing materials for CEO Business Update meetings, Annual Investor meetings and TJX Board meetingsSupport planning, preparation and logistical needs for Marketing team training, conferences and town halls as neededOversee and monitor administrative projects, completing special assignments as neededRequirements:Ability to provide advanced administrative support to a large group, utilizing a broad and comprehensive knowledge of company policies, procedures and practicesLarge corporate environment work experience with C-suite and global exposure highly preferredStrong Microsoft Office experience required, specifically Outlook, Teams, Word, PowerPoint, Excel, Sharepoint, Copilot. Experience working with Workday a plus.Ability to operate independently, think critically, problem-solve and manage projects effectively from start to finishAbility to thrive/focus in a very busy and changeable atmosphere while avoiding distractionsProven success balancing many things at one time, ability to shift gears and prioritize effectivelyOutstanding communication and interpersonal skills with proven organizational and administrative proficiencyExtensive experience scheduling complex meetings, managing multiple calendars, arranging international travel and processing expensesAbility to effectively manage confidential and sensitive informationComfortable being resourceful and leveraging relationships to problem-solveProactive, energetic, can-do attitude; calm and steady; comfortable working in the grayAbility to collaborate with a large and diverse team of professionalsBenefits include Associate discount; 401(k) match; medical/dental/vision; HSA; health care FSA; life insurance; short/long-term disability; paid holidays/vacation /sick/bereavement/parental leave; EAP; incentive programs for management; auto/home insurance discounts; tuition reimbursement; scholarship program; adoption/surrogacy assistance; smoking cessation; child care/cell phone discounts; pet/legal insurance; credit union; referral bonuses. All benefits are subject to applicable plan or program terms (including eligibility terms) and may change from time to time. Contact your TJX representative for more information. In addition to our open door policy and supportive work environment, we also strive to provide a competitive salary and benefits package. TJX considers all applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, gender identity and expression, marital or military status, or based on any individual's status in any group or class protected by applicable federal, state, or local law. TJX also provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans with Disabilities Act and applicable state and local law.Location:USA Home Office Framingham MA 550 Cochituate RdThis position has a starting pay range of USD $34.90 to $48.00 per hour. Actual starting pay is determined by a number of factors, including relevant skills, qualifications, and experience.