Construction Administrative Assistant

Administrative Assistant (Construction Project, 1-Year Contract) Location: Onsite in Eagle Mountain, Utah (Utah County, about 40 minutes southwest of Salt Lake City) Schedule: Monday to Friday, 10-hour days (about 50 hours per week), occasional Saturdays Contract: One year, W2, with possible extension or conversion Pay: Competitive hourly rate Experience: 2 to 4+ years of administrative experience, ideally in construction or industrial settings Be the person who keeps a major energy project on track Large construction projects run on paperwork. Every inspection, contractor test, and handover milestone has to be documented, tracked, and ready when it's needed. Our client, a leading company in the energy industry, is looking for an organized, detail-driven administrative assistant to own that process onsite at a major project in Utah. You'll work from the project's construction trailer, right in the middle of the action, and become the go-to person for keeping inspection reports, test records, and completion documentation accurate and complete. If you love bringing order to a busy environment and want hands-on experience on a high-profile energy project, this is your role. What You'll Do Own project documentation: collect, organize, and track inspection reports, contractor test reports, and mechanical completion and handover records. Keep records airtight: maintain filing and records systems (including Procore or similar platforms) so documents are complete, accurate, and easy to retrieve. Support the project team: prepare reports, memos, letters, and other documents, and handle incoming correspondence and routine requests. Keep the office running: order supplies, handle basic bookkeeping and invoice support, and manage day-to-day office needs. Get out on site occasionally: visit the project site as needed to follow up on documentation. Must-Haves Please apply only if you meet all of the following: 2 to 4+ years of administrative or office support experience in a construction, engineering, industrial, or project-based environment Experience collecting and maintaining inspection reports, test reports, completion records, or similar technical documentation Experience with Procore or another construction document control system Strong organization, communication, and time management skills, with the ability to work independently and keep information confidential Proficiency in Microsoft Word, Excel, and PowerPoint Willingness to work onsite in Eagle Mountain, Utah, about 50 hours per week, with occasional Saturday coverage Availability for a one-year contract High school diploma or GED Nice to Have Mechanical completion or turnover/handover documentation experience Prior work on energy, oil and gas, or large industrial projects A track record of completing project assignments through to the end Why You'll Like This Role Work close to home: If you live in Eagle Mountain, Saratoga Springs, Lehi, Herriman, Riverton, Bluffdale, or nearby, this onsite role keeps your commute short, which makes those 10-hour days a lot easier. A full year of steady work with consistent, full hours Real ownership of critical project documentation Experience on a major energy project, a strong addition to any construction admin resume Possibility of extension or conversion Site PPE provided (you'll just need your own steel-toe boots) The Corporate Genius