Administrative Assistant | Construction Project Documentation

Job Description

Job Description

Description:

ADMINISTRATIVE ASSISTANT | CONSTRUCTION PROJECT DOCUMENTATION
EAGLE MOUNTAIN, UTAH
Full-Time Contract | On-Site
12-Month Assignment with Potential Extension or Conversion

Yanny Almanzar
Senior Recruiter | Heartline Staffing
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Heartline Staffing is recruiting an Administrative Assistant for a long-term, on-site project opportunity in Eagle Mountain, Utah.

This position supports a construction project team with a strong focus on collecting, organizing, maintaining, and tracking technical project documentation. The ideal candidate has administrative experience in a construction, engineering, industrial, or similar project-based environment and is comfortable working in a construction trailer office.

SCHEDULE & ASSIGNMENT
• Monday-Friday
• 10-hour workdays
• Approximately 50 hours per week
• Occasional Saturday coverage may be required
• 12-month contract
• Potential extension or conversion
• On-site in Eagle Mountain, Utah
• Construction trailer office environment
• Occasional site visits may be required

PRIMARY RESPONSIBILITIES
• Collect, organize, and track inspection reports.
• Maintain contractor test reports and related technical project records.
• Maintain mechanical-completion and handover documentation.
• Organize and maintain project records and document-control systems.
• File and retrieve corporate and project documents, records, and reports.
• Prepare reports, memos, letters, invoices, financial statements, and other documents as assigned.
• Maintain records-management systems.
• Perform general administrative and office-support duties.
• Open, sort, and distribute incoming correspondence, including email and other communications.
• Prepare responses to routine correspondence and routing inquiries.
• Order office supplies and support basic bookkeeping activities as assigned.
• Help ensure project documentation is complete, organized, accurate, and readily available to the project team.

WORK ENVIRONMENT
The position is based on-site in a construction trailer office in Eagle Mountain, Utah. The employer supplies required site PPE; employees are responsible for providing their own steel-toe boots.

INTERVIEW PROCESS
• First Round: Approximately 30-minute virtual panel interview
• Second Round: Approximately 1-hour onsite panel interview Requirements:

REQUIREMENTS
• High school diploma or GED REQUIRED
• 2-4 years of administrative or office-support experience REQUIRED
• Administrative experience within construction, engineering, industrial, or another project-based environment REQUIRED
• Experience collecting, organizing, and tracking inspection reports, contractor test reports, completion records, or similar technical documentation REQUIRED
• Procore experience or familiarity with construction document-control systems REQUIRED
• Strong written and verbal communication skills REQUIRED
• Strong organization and multitasking skills REQUIRED
• Ability to work independently and manage time effectively REQUIRED
• Ability to maintain organized and confidential records REQUIRED
• Experience with Microsoft Word, Excel, and PowerPoint REQUIRED
• Ability and willingness to work on-site in Eagle Mountain, Utah approximately 50 hours per week REQUIRED
• Ability to work occasional Saturdays when needed REQUIRED
• Ability to commit to the 12-month assignment REQUIRED
• Comfortable working from a construction trailer office and making occasional site visits REQUIRED
• Must provide own steel-toe boots REQUIRED