Executive Assistant / Right Hand

Role Description

We're not just looking for any assistant. We're looking for a right hand to our founders - someone incredibly organized who will grow with us and, for the right person, has potential to evolve into a Chief of Staff or a different senior or even c-level role for the right person as we scale.

This is a full-time position working directly alongside Ciaran Finn and Evan Carroll, two high-energy agency founders who move fast, think big, and need someone brilliant behind the scenes keeping everything together in an organized and efficient manner. They are big-picture thinkers, not detail people - that's why this role exists and why it matters so much.

Ciaran and Evan invest heavily into those around them. The last person who worked this closely with them is now COO of Linear Agency, so there is genuine growth opportunity for the right person long-term.

This role is fully remote, with the opportunity to travel and work in person as Ciaran and Evan travel and host events around the world (Miami, Dubai, Europe, etc).

What You'll Be Doing

• Managing calendars and inboxes for both Ciaran & Evan
• Supporting both founders with personal organization, travel booking, hotel arrangements, meal planning/prep coordination, personal events planning, and more
• Supporting in the business with personal brand content needs, marketing and sales organization, hiring coordination, project planning inside the business, organizing and hosting mastermind events, and more
• Being client facing and helping with talking directly to clients, onboarding clients, assisting clients in what they need (this will be for eCommerce clients inside the eCommerce agency, as well as for agency owners who are clients inside our agency mentorship business)
• Handling general business admin and keeping operations running smoothly
• Being the connective tissue across everything - nothing falls through the cracks on your watch
• Keeping track of Ciaran & Evan's to-do lists and helping them organize their tasks and weeks

Qualifications

• No executive assistant experience required. This is entirely about personality, work ethic, and fit.
• An ex-project manager, ex-ops role, or anyone from a detail-heavy, process-driven background will slot right in.
• If you have the right qualities, background doesn't matter at all and we'll figure the rest out together.

Requirements

• Your clothes are probably organized by color in your closet.
• You probably own an unreasonable number of labeled plastic boxes and see absolutely nothing wrong with that.
• Your friends probably joked that you were by far the most organized person in the friendship group.
• Systems, processes, and checklists bring you genuine joy.
• You cannot mentally leave a task half-done.
• You take pride in doing things the right way, and in a way to add extra value / make things extra special because you can.

Benefits

• This is not a 9-to-5. Ciaran and Evan move fast and operate across various time zones.
• You'll need to be available often in evenings or weekends - and be genuinely all-in.
• EST hours are required but sometimes this may change slightly too.
• In return, you'll have a front-row seat to how growing businesses in the online space operate, real responsibility from day one, the chance to travel the world with Ciaran & Evan, and a clear path to grow into something much bigger with direct investment into you from Ciaran & Evan.
• Competitive salary, dependent on experience and fit.

To Apply

To apply, click the 'Apply' button to fill in the form.