Executive Assistant

Executive Assistant

Location: Minneapolis, MN, US

Job Family: Administration Country/Region: United States

The Executive Assistant is responsible for providing administrative support to the North America Chronic Care Management Team. This position requires the ability to work with high efficiency, strong project management skills and to successfully implement and manage complex plans and schedules. This individual will respond with appropriate urgency to situations and events that require immediate response, maintain confidentiality of information and possess exceptional organization and communication skills. The successful candidate will represent the department at the highest organization level, which results in a positive customer/business partner experience. This role requires professional and frequent interaction with executive and senior leadership levels within the Coloplast organization.

Major Areas of Accountability:

• Proactively manages information flow to maximize the Vice President's productivity and ensure all requests receive attention with the proper level of urgency
• Complex calendar management - manages calendars and scheduling for the Vice President, the Director of Sales, and the Director of Marketing. This includes coordination and planning various meetings and logistics associated with the scheduled events.
• Travel management manages travel scheduling/itineraries, both domestic and international
• Prepares reports and assists in the preparation of high-level presentations
• Monitors/completes expense reports, in accordance with company policies and guidelines. Routes reports and approvals appropriately.
• Owns administrative details and handles routine issues independently in a high quality, timely manner
• Effectively manages priorities, including organization of workflow and partnering with colleagues to accomplish tasks and balance workload
• Collaborates with colleagues to recommend most cost-effective ways to complete tasks
• Plans selected events and meetings hosted by Vice President, Director of Sales and Director of Marketing; may manage associated travel for meetings and events
• Provides on-boarding support for new team members
• Handles administrative tasks to ensure the North America Wound and Skin Care team is prepared and equipped to be productive, including ordering supplies for the department.
• Maintains moderate degree of international contact and coordination with global colleagues and leadership
• Occasionally interacts with key customers, scheduling customer events, trouble-shooting issues, and maintaining important relationships

Coloplast employees are required to conduct business to the highest ethical and professional standards; comply with applicable laws and regulations, the Advamed Code of Ethics on Interactions with Healthcare Professionals, and company policies.

Other job duties as assigned

Basic Qualifications:

• Associates or Bachelor's degree and/or a combination of 5+ years working at the executive administrative level
• Advanced level knowledge of Windows desktop applications and Microsoft Office (advanced Word, Excel, PowerPoint and Outlook) skills are essential
• A high degree of initiative, sound judgment and sensitivity in maintaining confidential materials with discretion
• Excellent interpersonal skills to deal with people at all levels, in person and over the phone, both within and outside the company
• Strong attention to detail and follow through skills
• Independent judgment and time management skills are required
• Schedule flexibility ability to work occasional evening/weekend

At Coloplast, we believe in recognizing and rewarding the contributions of our employees. Our total rewards package is designed to support your well-being, foster your professional growth, and ensure a healthy work-life balance.