Search Coordinator - PPG (New York)

The ideal Search Coordinator will provide ongoing, top-notch, assistance to several recruiters / consultants. This role is an integral part of the recruiting process. This is a hybrid role which requires 2 days in the NYC office.

Essential Functions & Duties

Talent Management

• Complex Scheduling across all mediums (via video, telephone, in-person) which includes Managing Director interviews with candidates, candidate/client interviews, internal team meetings, and recurring client meetings. Ensure that all parties have information necessary for interviews or meetings and maintain meeting integrity (i.e., rescheduling, tech support etc.)
• Submit candidates to law firms on behalf of recruiters including drafting, proofing and editing, gathering candidate documents, compiling contact lists, and sending the final submission email or submitting to client portal.

Project Management

• Document Preparation: Prepare, edit, and proof, internal and client facing documents including submission letters, business plans and more complex candidate presentation documents.

Applicant Tracking Management

• Document, track, and maintain confidential records, including status of client searches, candidate submissions and interviews. Ensure final documents are uploaded to their appropriate records.
• Maintain data integrity in the applicant tracking system such as updating incomplete/duplicate records, candidate moves, updating client contacts, creating needs as necessary etc.
• Own the process for non-solicitation contractual obligations as it relates to placements of candidates and our clients.
• Oversee billing process, which includes reviewing contracts and offer letters, entering placement details to request invoice, sending invoice to client, and closing out placement in applicant tracking system.
• Manage and Organize Marketing and Business Development Lists for the recruiting teams.
• (Law Firm) Coordinate with the appropriate team regarding open law firm positions. Use template for Needs Team when requesting or updating needs.
• (Law Firm) Maintain Submission Contacts list and update client contacts in database regularly.
• (Law Firm) Create candidate relationship management reports, run internal candidate reports and maintain client contact records.

Minimum Education and/or Experience

• College graduate, preferred.
• 2 - 4 years of administrative support, project management or related experience.
• Prior experience working with a professional services firm a plus.

Skills/Abilities

• Top notch organizational and prioritization skills.
• Exceptional interpersonal and communication skills (both oral and written); Ability to interact professionally with executive level clients and candidates as well as colleagues.
• Self-motivated; Ability to work both independently and within a collaborative, “team-oriented” environment.
• Strong attention to detail.
• Very strong Microsoft Office 2016 computer skills: Outlook, Word, Excel, Teams and PowerPoint.
• Proficiency with video conferencing technology.
• Maintain MLA Confidentiality: Safeguard and keep confidential all information, observations, and viewpoints regarding candidates and client business.
• Demonstrate the utmost professional and ethical conduct.

Major, Lindsey & Africa does not discriminate against applicants on the basis of age, sex, race or any other protected characteristic pursuant to applicable state or federal laws. We believe in creating a culture where all of our colleagues can bring their full, authentic selves to work and feel included and positioned for success.