Legal Billing Coordinator

Billing Coordinator

Foley & Lardner LLP is currently seeking a Billing Coordinator to join our team! The Coordinator is responsible for compiling, managing and executing complex attorney billing across all three law departments. In this client-facing role, the ideal candidate will prioritize meeting tight deadlines, demonstrate strong attention to detail, and effectively multi-task in a high-volume billing environment. The Coordinator communicates effectively with attorneys, assistants, and accounting colleagues while accurately maintaining records throughout the entire billing cycle.

Responsibilities

Coordinates and processes billing for principal billing partners to include drafting, editing and preparing pre-bills and final bills per attorney/client specifications and/or guidelines. Edits may include narratives, transfers, write-downs, write-offs, divides, and combines

Reviews and verifies accuracy of billing and cost backup documentation, as required

Confirms rates and any fee arrangements such as flat fee, fixed fee, billed on account (BOA), and on-demand fees, are reflected for each individual matter

Generates and delivers client invoices in the requested format

Manages the requirements for clients who use e-billing to ensure billing is completed timely and coordinates with the e-billing department, as appropriate

Researches and responds to inquiries regarding billing issues and problems

Monitors the Work In Process (WIP) and Accounts Receivable (AR) inventory for assigned attorneys

Generates billing statements and production reports, as requested

Ensures strict confidentiality at all times

Qualifications

High school diploma or equivalent required; Associate's or Bachelor's degree preferred

Minimum of one (1) year of experience billing at an hourly rate for a timekeeper in a law or professional services firm required

Experience with 3E preferred

Proficiency with Microsoft Excel and Outlook

In support of transparency and equity in the workplace, Foley provides salary ranges for all positions. The figures below represent the full compensation range for this position. The actual amount offered will be between the range minimum and midpoint based on the following factors: education, experience, geographic market, and internal pay equity at Foley.

-Orlando: $58,100 to $81,300

-Chicago, Dallas, & Houston: $63,900 - $89,400