Administrative Assistant

Job Description

Job Description We are looking for an Administrative Assistant to support day-to-day property management operations in Anaheim, California. This Contract position is fully onsite and offers the opportunity to contribute to a fast-paced office environment by handling administrative coordination, records management, and communication with tenants, vendors, and internal partners. The ideal candidate brings strong organizational skills, sound judgment, and the ability to manage multiple priorities while maintaining accuracy and professionalism.

Responsibilities:
• Support the Property Manager with administrative tasks related to tenant accounts, including follow-up on past-due rent and other outstanding charges.
• Prepare and organize account details and supporting documentation for default notices and legal review when needed.
• Review, code, and process vendor invoices accurately to support timely payment and recordkeeping.
• Compile and draft assigned portions of recurring monthly property reports with close attention to detail.
• Keep service agreement files current and ensure contracts for all assigned properties are properly maintained.
• Update and maintain tenant, vendor, and contractor contact lists so records remain complete and accessible.
• Monitor rent adjustment schedules and coordinate implementation with accounting and property management leadership.
• Provide general office support such as data entry, answering inbound calls, and front-desk style administrative assistance as needed.• At least 3 years of experience in an administrative support role, preferably within property management or a related office setting.
• Working knowledge of Yardi or similar property management software, along with proficiency in Microsoft Office, including Excel.
• Strong attention to detail with the ability to organize files, records, and documentation for easy retrieval.
• Ability to follow direction effectively while working independently with limited supervision.
• Understanding of basic accounting practices, including invoice handling and financial record support.
• Detail-focused communication skills with a responsive approach to inquiries and urgent situations.
• Demonstrated reliability, discretion, and integrity in handling confidential and time-sensitive information.