Office Administrator

Hours: 8:00 AM – 5:00 PM (1-hour unpaid lunch) Compensa5on: $20–$24/hr, based on experience and capabili5es Reports To: Warehouse Opera5ons Manager & CEO About Peacock Logis5cs Peacock Logis5cs is a warehousing, distribu5on, and e-commerce fulfillment company based in Otay Mesa. We provide storage, pick/pack/ship, and inventory management services to a growing base of business clients. We pride ourselves on accuracy, reliability, and strong client rela5onships. Posi5on Summary We are seeking a dependable and organized Office Administrator to support our warehouse and fulfillment opera5ons. This role is central to our client billing process — you will be responsible for preparing weekly billing reports for all clients, which are used by senior leadership to generate and send invoices. The ideal candidate is highly organized, detailoriented, comfortable working with numbers and spreadsheets, and able to communicate professionally with clients and internal team members. This is a full-5me, in-person posi5on. Office presence is required Monday through Friday, 8:00 AM to 5:00 PM, with a one-hour unpaid lunch break. Repor5ng Structure This posi5on reports jointly to the Warehouse Opera5ons Manager and the CEO. The CEO has primary responsibility for se_ng client rates, genera5ng invoices, and tracking company financials. You will work closely with both to ensure accurate, 5mely billing data and smooth office opera5ons. Key Responsibili5es Billing & Repor5ng (Primary Focus) Prepare weekly billing reports for all clients by compiling data from warehouse ac5vity, shipping records, and Ensure billing reports are accurate, complete, and delivered on schedule for review by the CEO and Warehouse Opera5ons Manager. Verify charges against contracted rates, client agreements, and service ac5vity (e.g., storage, handling, pick/pack, shipping). Flag discrepancies, missing data, or unusual ac5vity to senior team members before invoices are issued. Maintain organized records of weekly reports and suppor5ng documenta5on. Office & Administra5ve Support Process shipping and receiving documents, including labels, invoices, and packing slips. Track shipments and help resolve shipping or receiving issues. Maintain accurate inventory and shipment records. Support warehouse opera5ons and order fulfillment as needed. Answer incoming phone calls and emails; provide general administra5ve support. Assist with filing, data entry, and document management. Perform other du5es as assigned. Qualifica5ons Associate degree or above preferred (or equivalent experience). 2+ year of office, shipping/receiving, logis5cs, or warehouse experience preferred. Computer proficiency required, with strong Microsog Excel skills (basic formulas, sor5ng, organizing data). Experience with online fulfillment tools such as Shopify, ShipSta5on, USPS, PirateShip, or similar plaiorms preferred. Comfortable learning new sogware; the company is currently implemen5ng a custom WMS. Strong organiza5onal, communica5on, and mul5tasking skills. Detail-oriented with excellent customer service skills. Comfortable working with numbers and reconciling data across mul5ple sources. Experience in logis5cs, 3PL, or e-commerce fulfillment is a plus. What Success Looks Like Weekly billing reports are accurate, complete, and delivered on 5me every week. Senior leadership can rely on your reports to generate billing reports without chasing missing informa5on. Clients' billing ques5ons are handled promptly and professionally. Office and warehouse administra5ve tasks run smoothly with minimal oversight. Compensa5on: $20–$24 per hour, based on experience and capabili5es. Re5rement: Employees have access to the CalSavers Re5rement Savings program. Paid Sick Leave: Offered per California law. #J-18808-Ljbffr Otay Mesa