Administrative Assistant and Operations Manager

Job Title: Administrative Assistant and Operations Manager

The Administrative Assistant and Operations Manager provides high-level administrative, operational, and strategic support to the Vice President of Student Life and the Student Life Department. This position serves as a key coordinator for departmental operations, communication, scheduling, projects, budgeting, special events, and select student engagement initiatives.

Responsibilities

Executive Support

• Provide direct administrative support to the Vice President of Student Life, including calendar management, meeting coordination, correspondence, travel arrangements, and project follow-up.
• Prepare agendas, presentations, reports, meeting notes, and departmental communications.
• Assist in managing confidential information with professionalism and discretion.
• Serve as a liaison between the Vice President, students, parents, faculty, staff, and external partners.

Operations Management

• Coordinate day-to-day operations of the Student Life division to ensure efficiency and alignment across departments.
• Assist with strategic planning initiatives, departmental assessments, and divisional projects.
• Monitor timelines, deadlines, and follow-through for key initiatives and campus events.
• Develop and maintain operational systems, workflows, and organizational procedures.
• Support policy implementation and compliance within Student Life departments.

Budget & Administrative Coordination

• Assist in monitoring divisional budgets, purchasing, reimbursements, and expense tracking.
• Coordinate contracts, invoices, and vendor communications.
• Maintain accurate records, files, and departmental documentation.

Event & Program Support

• Help coordinate Student Life events, leadership programs, retreats, training, orientation activities, and select campus engagement initiatives.
• Collaborate with campus partners to support a vibrant and Spirit-empowered student experience.
• Provide logistical oversight for meetings, conferences, and special events.
• Provide oversight and coordination of the University Esports Team.

Communication & Collaboration

• Support internal and external communication efforts for Student Life initiatives.
• Coordinate divisional calendars, marketing requests, announcements, and communication strategies.
• Manage and coordinate Student Life digital platforms, including the Student Life webpage and mobile app, to support student engagement initiatives and campus communication.
• Foster collaborative relationships across campus departments.

Requirements

Required:

• Bachelor's degree in Higher Education, Business Administration, Communication, Ministry, or a related field.
• 3-5 years of administrative, operational, or project management experience, preferably in higher education or ministry settings.
• Strong organizational, communication, and interpersonal skills.
• Ability to manage multiple projects and priorities with attention to detail.
• Proficiency in Microsoft Office, Google Workspace, and administrative systems.
• Ability to handle confidential information with discretion and professionalism.
• Demonstrated commitment to the mission, vision, and values of the university.

Preferred:

• Experience in Student Life, higher education administration, or nonprofit leadership.
• Knowledge of budgeting, event coordination, and project management practices.
• Experience supporting senior-level leadership.

Knowledge/Skills/Abilities:

• Strong leadership and problem-solving skills.
• Excellent written and verbal communication abilities.
• Ability to work collaboratively in a fast-paced environment.
• High level of initiative, flexibility, and professionalism.
• Strong relational skills with students, parents, faculty, and staff.

Equal Employment Opportunity:

Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.