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Administrative Assistant

$20 - $25 per hour

BBSI of the Carolinas

Baltimore, MD

Job Description

Job Description

Administrative Assistant / Job File Coordinator

Pay: $20.00 - $25.00 per hour

Schedule: Monday – Friday, 7:00 AM – 4:00 PM

Job Type: Full-Time

Position Overview

We are seeking a highly organized and detail-oriented Administrative Assistant / Job File Coordinator to join our team. The ideal candidate will have strong customer service skills, excellent communication abilities, and the capacity to manage multiple tasks in a fast-paced office environment.

This position plays a critical role in supporting daily operations by coordinating schedules, maintaining job files, preparing estimates and invoices, and ensuring excellent service for customers.

Responsibilities

  • Answer incoming calls and provide exceptional customer service.
  • Send emails and written correspondence to customers and team members.
  • Maintain accurate job files and enter detailed information into company systems.
  • Prepare estimates, invoices, and other project-related documentation.
  • Coordinate scheduling for crews, projects, and appointments.
  • Conduct internal file reviews to ensure accuracy and compliance.
  • Assist with billing, administrative tasks, and office operations.
  • Support various departments as needed to ensure smooth workflow.
  • Meet deadlines while managing multiple priorities.

Qualifications

  • Minimum of 2 years of administrative or office experience required.
  • Strong organizational and multitasking skills.
  • Excellent verbal and written communication skills.
  • Professional phone etiquette and customer service experience.
  • Proficiency with Microsoft Office, including Outlook, Word, and Excel.
  • Experience with billing, scheduling, or quality assurance is a plus.
  • Ability to learn new software systems quickly.
  • High School Diploma or GED preferred.

What We're Looking For

  • Detail-oriented and dependable professional.
  • Strong analytical and problem-solving skills.
  • Ability to work independently and as part of a team.
  • Positive attitude with a customer-focused mindset.
  • Comfortable working in a fast-paced office environment.

Compensation: $20.00 - $25.00 per hour based on experience.

Company Description

BBSI is top HR Consulting firm in the country and leading the way in talent acquisition efforts for gray collar skilled labor.

Company Description

BBSI is top HR Consulting firm in the country and leading the way in talent acquisition efforts for gray collar skilled labor.

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Vacancy posted 1 day ago
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