Accounts Receivable Specialist

Accounts Receivable Specialist An electrical low voltage contractor that specializes in the design and integration of building automation systems, building management systems, and structured cabling is seeking an experienced Accounts Receivable Specialist to join its accounting team. In this role, you will serve as the primary individual responsible for managing the companys full accounts receivable function, ensuring accurate billing, timely collections, and strong relationships with internal teams and external customers. Responsibilities Perform daily accounts receivable activities, including receiving bills, confirming accuracy, coding, and entering payables into the accounting system. Manage full-cycle accounts receivable, including creating sales orders, tracking delivery, preparing billing documents, posting transactions to customer accounts, and receiving and posting customer payments. Build and maintain positive working relationships with internal stakeholders such as sales and operations teams, as well as external customers. Ensure all invoices and cash applications are processed accurately and in a timely manner. Process new customer credit applications in accordance with credit department guidelines and company size criteria. Handle progress billing control, including preparing, issuing, and reporting on progress invoices. Post payments to customer accounts and ensure proper application of funds. Make collection calls and correspond with customers to resolve past-due balances and encourage timely payment. Provide customer service related to collection issues, including processing customer refunds, reviewing and processing account adjustments, and resolving client discrepancies and short payments. Monitor and maintain assigned customer accounts, including making customer calls, performing account adjustments, processing small balance write-offs, completing customer reconciliations, and issuing credit memos. Prepare and reconcile customer statements, process customer returns, and issue accurate invoices. Maintain files and documentation thoroughly and accurately in accordance with company policy and accepted accounting practices. Support month-end close activities, which may include preparing journal entries, analyzing days sales outstanding (DSO), and completing accounts receivable reconciliations. Essential Skills At least 3 years of accounts receivable experience within a construction company. Hands-on experience managing full-cycle accounts receivable processes, including billing, collections, and reconciliations. Knowledge and experience with construction-related liens and pre-liens. Proficiency with accounts receivable customer service, including handling collection issues and resolving payment discrepancies. Intermediate Excel skills, including the ability to use functions such as VLOOKUP. Experience with construction billing, progress billing, and related documentation such as lien waivers and lien releases. Strong skills in invoicing, collections, reconciliation, and receivables management. Ability to maintain accurate documentation in line with accepted accounting practices and company policies. Excellent attention to detail and accuracy in data entry and account maintenance. Effective communication skills for interacting with customers, sales, and operations teams. Additional Skills & Qualifications Experience working in the construction industry, particularly with construction billing and accounts receivable. Familiarity with Viewpoint Vista or similar construction billing and accounting systems. Ability to manage multiple customer accounts, including reconciliations, credit memos, small balance write-offs, and customer returns. Experience analyzing days sales outstanding (DSO) and supporting month-end close processes. Strong organizational skills for maintaining thorough and accurate files and documentation. Comfort working with various billing systems and receivables processes. Ability to build and sustain positive relationships with internal and external customers. Problem-solving skills to resolve client discrepancies, short payments, and collection issues efficiently. Work Environment This position is 100% on-site, with work performed in the office five days per week. You will work closely with the accounting, sales, and operations teams in a professional environment that supports collaboration and clear communication. The role involves regular use of Excel and construction billing systems such as Viewpoint Vista, as well as standard office tools and accounting software. Job Type & Location This is a Permanent position based out of Walnut Creek, CA. Pay and Benefits The pay range for this position is $75000.00 - $90000.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Full company benefits can be found on the client website Workplace Type This is a fully onsite position in Walnut Creek, CA. Application Deadline This position is anticipated to close on Sep 30, 2026.