Legal Administrative Assistant

Job Description

Job Description

Administrative Assistant - Legal Team
LHH Recruitment Solutions is seeking a Legal Administrative Assistant for a contract-to-hire opportunity with a growing legal and corporate services team in Tampa, Florida. This position serves as a critical administrative partner to the Legal Department, helping organize workflows, maintain records, manage legal documentation, track deadlines, and support litigation, contracts, regulatory matters, escalations, and HR-related activities.
This role is ideal for an organized, detail-oriented administrative professional who enjoys managing multiple priorities, learning new systems, and supporting a collaborative legal team. While prior legal experience is helpful, the hiring team is focused on finding someone with exceptional organizational skills, strong technology aptitude, and a proactive approach to learning and contributing.
Location: Tampa Bay FL 33602
(Onsite for first 90 days, then Hybrid - 3 days onsite / 2 days remote based on performance)
Job Type: Contract - 90 days - Temporary-to-Hire for top performer
Pay Rate: Up to $20.75/hour
Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.
Day-to-Day Responsibilities

• Maintain and organize legal department records, files, and documentation.
• Track litigation matters, subpoenas, compliance deadlines, claims, contracts, and other legal activities through logs and reporting tools.
• Prepare, edit, and format correspondence, legal documents, presentations, reports, meeting materials, and spreadsheets.
• Support legal due diligence projects by organizing information, maintaining trackers, and coordinating document requests.
• Assist with contract administration, vendor agreements, approvals, and document retention.
• Coordinate legal accrual reporting and gather information from internal stakeholders and outside counsel.
• Manage legal and vendor invoices, expense reports, and related documentation.
• Calendar important deadlines, hearings, filings, meetings, and follow-up activities.
• Monitor project timelines and ensure outstanding action items are completed.
• Support departmental operations, including handling office mail and maintaining an onsite administrative presence.
• Coordinate meetings, schedules, and administrative projects for members of the Legal Department.
• Communicate professionally with internal departments, outside attorneys, vendors, consultants, government agencies, and other stakeholders.

Key Responsibilities

• Serve as the administrative backbone of the Legal Department.
• Maintain accurate records, trackers, and organizational systems.
• Ensure legal documentation is filed, stored, and maintained according to department procedures.
• Assist team members with competing priorities across legal, HR, compliance, and operational initiatives.
• Help improve processes and identify opportunities to enhance department organization and efficiency.
• Handle confidential and sensitive information with discretion.
• Learn legal processes and department procedures while contributing to overall team success.

Required Qualifications

• High School Diploma or GED required.
• 1+ year of administrative, office support, legal support, or related professional experience.
• Strong proficiency in Microsoft Office Suite, particularly Word, Outlook, and Excel.
• Experience managing files, records, trackers, databases, or document management systems.
• Excellent organizational skills and attention to detail.
• Ability to prioritize multiple projects and meet deadlines in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently while supporting multiple stakeholders.
• Comfortable learning new software, systems, and business processes.
• Ability to handle confidential information professionally and appropriately.

Preferred Qualifications

• Previous experience supporting a legal department, attorney, law firm, compliance team, contracts team, or corporate administration function.
• Experience using Smartsheet for project tracking, reporting, or workflow management.
• Familiarity with Workday or similar enterprise systems.
• Experience working in healthcare, employee benefits, insurance, or other regulated industries.
• Knowledge of litigation tracking, subpoenas, claims administration, contract management, or legal operations.
• Active Notary Public certification or willingness to become a Notary after permanent hire (company-sponsored).
• Associate's degree or additional education in Business Administration, Legal Studies, Paralegal Studies, or a related field.

Pay Details: $20.00 to $21.00 per hour

Search managed by: Jason Timothy

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.