Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support daily office operations for a CPA firm in San Ramon, California. This is a Contract position suited for someone who can quickly step into a fast-moving environment and provide dependable on-site support. The ideal candidate brings strong technical confidence, excellent organizational ability, and a hands-on approach to coordinating administrative tasks with accuracy and consistency.

Administrative Assistant Responsibilities:

• Support day-to-day office activities by handling administrative tasks that keep operations running smoothly in a business services setting.

• Maintain calendars, correspondence, files, and business documents using Outlook, Excel, Teams, and document management platforms.

• Process incoming and outgoing mail, including regular retrieval of physical mail from an off-site PO Box in the San Ramon area.

• Enter, update, and verify information in internal records and spreadsheets with a strong focus on accuracy and completeness.

• Coordinate multiple assignments at once, adjusting priorities as business needs change while meeting deadlines.

• Provide general office support, including document handling, routing communications, and assisting staff with administrative requests.

• Support execution of marketing events and conferences.

• Assistant with ad hoc projects and operational initiatives as assigned.

• Handle sensitive and confidential information with discretion.

• Demonstrate proficiency in basic accounting functions, including account reconciliation, processing vendor invoices, and maintaining accurate financial records.

If you are interested in this administrative role, please apply today!

• Demonstrated experience in administrative support, front desk coordination, or office operations.
• Strong working knowledge of Microsoft Outlook, Excel, Teams, and digital document management tools.
• Ability to work on-site in San Ramon, California Monday through Friday on a consistent basis.
• Comfortable managing physical mail distribution and regularly picking up mail from an off-site PO Box.
• Excellent organizational skills with the ability to handle competing priorities in a fast-paced environment.
• High level of attention to detail and accuracy in data entry, document handling, and routine administrative work.
• Strong communication skills and the ability to work independently with minimal supervision.