Part-time Accounting Assistant

Part-time Accounting AssistantThe Accounting Assistant provides administrative and accounting support to the Finance team, helping ensure the efficient processing of financial transactions and day-to-day office operations. This role supports accounts receivable activities, assists with expense and invoice administration, maintains key records and documentation, and serves as a liaison for various operational functions, including mail services, parking administration, and office supply management.Accounting and Financial SupportAssist with preparing accounting posts and supporting documentation from the Box Office and Development department for review and processingUpload accounting posts from Tessitura into Financial Edge NXT and assist in reconciling transactions as neededPrepare and deliver cash deposits to the bank on scheduled deposit daysProvide administrative support related to executive expenses, including gathering documentation, coding support, and credit card reconciliation assistanceAssist with processing and organizing occasional invoices and related supporting documentationMaintain organized financial records and assist with document retention practicesInsurance and Administrative SupportAssist with maintaining insurance policy files and related documentationTrack insurance policy renewals, prepaid expenses, and supporting recordsSupport forecasting and budgeting activities by maintaining accurate insurance-related schedules and documentationOffice SupportManage incoming and outgoing mail, including monitoring mail for checks and coordinating FedEx, UPS, and other shipmentsOrder, receive, and maintain office supply inventoryServe as the primary administrator for employee parking cards, including issuing new cards, replacing lost or damaged cards, maintaining records, and coordinating with the City of Miami Beach when necessaryAssist with special projects and other administrative or finance-related duties as assignedEducation and ExperienceAssociate degree in Accounting, Finance, Business Administration, or a related field preferred; one to three years of administrative, accounting, bookkeeping, or finance support experience preferred; an equivalent combination of education and experience may be considered.Experience working in a nonprofit organization or arts environment is a plusKnowledge, Skills, and AbilitiesStrong attention to detail and commitment to accuracyAbility to maintain confidentiality and handle sensitive financial informationStrong organizational and time management skills with the ability to manage multiple priorities and deadlinesEffective written and verbal communication skillsAbility to work independently while collaborating effectively with colleagues across departmentsProficiency with Microsoft Office Suite, particularly Excel and WordExperience with accounting software; familiarity with Financial Edge NXT and/or Tessitura is preferredCustomer-service-oriented approach and ability to interact professionally with employees, vendors, and external partnersPassion for the mission of New World Symphony and commitment to its values of community, respect, excellence, accountability and trustPhysical RequirementsAbility to sit and work at a computer for extended periodsAbility to occasionally lift and transport mail, office supplies, and deposit materials weighing up to 20 poundsAbility to travel locally for bank deposits and other business-related errands as neededEEO Statement : The New World Symphony is an equal opportunity employer. The New World Symphony prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, age, veteran status, genetics, disability status or any other characteristic protected by federal, state or local laws. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.