Billing Specialist

Ledgent Finance and Accounting is seeking a Billing Specialist for a prominent business services organization located near the St Paul Mn area!

• Pay: $28-$32/hr
• Full benefits, PTO, 401k match
• Mon-Fri 8am-5pm
• ASAP Start

Responsibilities

• Prepare and process customer invoices for construction projects, service agreements, and change orders.
• Manage AIA billing, progress billing, and time-and-material billing as required by customer contracts.
• Review contracts and billing requirements to ensure compliance with customer specifications.
• Coordinate with project managers to obtain billing documentation, project updates, and approval for invoicing.
• Monitor contract values, retainage balances, change orders, and project budgets.
• Track and reconcile project costs to support accurate billing and revenue recognition.
• Generate monthly billing reports and provide project status updates to management.
• Submit invoices through customer portals and maintain supporting documentation.
• Manage customer inquiries regarding invoices and resolve billing discrepancies.
• Prepare and track lien waivers, releases, and other project-related documentation.
• Assist with collections activities by monitoring outstanding receivables and following up on past-due accounts.
• Maintain accurate project and customer records within the ERP system.
• Support month-end close activities, account reconciliations, and financial reporting as needed.
• Partner with accounting, operations, and project management teams to improve billing processes and efficiency.

Qualifications

• 2+ years of billing, accounts receivable, or accounting experience.
• Knowledge of billing concepts including:
  • Progress billing
  • Retainage
  • Change orders
  • Contract billing
  • Lien waivers
• Proficiency in Microsoft Excel.
• Strong attention to detail and organizational skills.
• Ability to prioritize multiple projects and meet deadlines.
• Excellent written and verbal communication skills.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.