Administrative Coordinator / Sales Support Specialist (Bilingual)

Job Description

Job Description

Administrative Coordinator / Sales Support Specialist (Bilingual English/Spanish)

Location: South Miami, FL

Job Type: Full-Time | Onsite

Pay: $20.00 – $24.00 per hour (Depending on Experience)

Schedule: Monday – Friday | 9:00 AM – 6:00 PM

Join a Growing Professional Financial Services Firm

We are seeking a highly organized and proactive Administrative Coordinator / Sales Support Specialist to support executive leadership, client services, business development, and daily office operations.

This role combines administrative coordination, CRM management, client communication, sales support, scheduling, reporting, and executive support in a fast-paced professional office environment.

The ideal candidate is detail-oriented, highly organized, enjoys working with people, and takes pride in keeping projects, clients, and internal teams organized and moving forward.

Candidates with experience working in accounting firms, financial services, insurance agencies, mortgage companies, banking, legal offices, wealth management firms, or other professional service environments are strongly encouraged to apply.

Key Responsibilities

Administrative Coordination

• Manage executive calendars, appointments, and meeting schedules
• Coordinate internal meetings and client appointments
• Prepare business correspondence, reports, spreadsheets, and presentations
• Attend meetings, take detailed notes, and track follow-up action items
• Organize and maintain digital and physical filing systems
• Assist management with administrative projects and daily operational support
• Answer incoming phone calls, emails, and office inquiries professionally

Sales Support & CRM Administration

• Maintain and update client and prospect information within the CRM system
• Track sales opportunities, client follow-ups, and pipeline activity
• Generate reports using Microsoft Excel and CRM data
• Schedule meetings for business development and client service teams
• Assist with proposal preparation, onboarding documentation, and client communications
• Monitor follow-up activities to ensure deadlines and commitments are met
• Support business development initiatives through administrative and organizational assistance

Client Services

• Serve as a professional point of contact for client inquiries
• Communicate confidently with clients in both English and Spanish
• Provide exceptional customer service while maintaining professionalism
• Ensure timely communication and follow-up with clients
• Build and maintain positive client relationships through excellent communication and attention to detail

Qualifications

• Fluent in both English and Spanish (verbal and written) Required
• 2+ years of experience as an Administrative Coordinator, Administrative Assistant, Sales Administrative Assistant, Sales Support Specialist, Office Coordinator, Client Services Coordinator, Executive Assistant, or similar administrative support role
• Strong organizational skills with the ability to prioritize multiple tasks
• Excellent written and verbal communication skills
• Strong attention to detail and follow-up abilities
• Professional phone etiquette and customer service skills
• Advanced proficiency with Microsoft Office, including Excel, Word, Outlook, and PowerPoint
• Experience with CRM systems such as HubSpot, Salesforce, Zoho CRM, Microsoft Dynamics, or similar platforms preferred
• Experience with Google Workspace is a plus
• Experience working in financial services, accounting, insurance, banking, mortgage, legal, or other professional office environments is preferred
• Dependable, proactive, professional, and able to work independently in a fast-paced office environment

Benefits

• Health Insurance
• 401(k) with Company Match
• Paid Time Off
• Stable Full-Time Schedule
• Professional Development Opportunities
• Career Growth Potential

Why Join Our Team?

This is an excellent opportunity to join a growing professional organization where your administrative expertise and sales support skills will have a direct impact on the success of the business. We offer a collaborative work environment, long-term career stability, and opportunities for professional growth while working alongside an experienced leadership team.

We are committed to providing personalized, high-quality staffing solutions that meet the unique needs of each business we serve.

Company Description

We are committed to providing personalized, high-quality staffing solutions that meet the unique needs of each business we serve.