Sales Administrator / Small Office Manager

Job Description

Job Description

Sales Administrator / Small Office Manager
Growing Yacht Sales Agency – Hollywood, FL
Full-Time | In-Office (9:00 AM – 5:00 PM)
We are a fast-growing yacht sales agency looking for a highly organized and proactive Sales Administrator / Small Office Manager to support our team of brokers in our 6-desk office. This is a key hybrid role that combines office management with sales administration and closing support — perfect for someone who thrives in a dynamic, small-team environment.

Key Responsibilities-Office Management

• Track, replenish, and order office supplies to ensure the office runs smoothly
• Maintain a clean, organized, and professional office environment (including light cleaning)
• Keep office equipment in working order
• Monitor broker attendance and daily operations
• Greet clients and visitors warmly
• Manage security gate access requests
• Handle shipping and receiving of documents and small packages

Sales & Closing Administration

• Add and maintain new yacht listings across all platforms
• Prepare and initiate new deal documentation
• Maintain accurate deal records, including all change requests and updates
• Coordinate closing and delivery schedules with manufacturers
• Direct and manage the full new-boat closing process with all partners

Skill Requirements

• Strong organizational skills with excellent attention to detail
• High proficiency in Google Workspace (Gmail, Drive, Docs, Sheets) and Microsoft Office
• Outstanding interpersonal and communication skills
• Ability to multitask and prioritize effectively in a fast-paced environment
• Previous experience in office management, administrative support, or sales coordination is a plus
• Passion for the marine or luxury goods industry is highly desirable