Administrative Assistant 1 (PCN 114080)

Administrative Assistant 1

The Alaska Department of Fish and Game, Division of Sport Fish is recruiting for an Administrative Assistant 1 located in Anchorage, Alaska!

What you will be doing: The Division of Sport Fish is looking for a part-time Administrative Assistant 1 to provide administrative support in a variety of areas alongside the Anchorage administrative team. The Anchorage administrative team performs technical and specialized work to support approximately 200 projects encompassing Regions 2 & 4. Under direct supervision, the Administrative Assistant duties include assisting the Anchorage admin team with accounts payable, accounts receivable, travel, recruitments, and payroll processes as well as office mail distribution and performing routine office support functions.

Our mission, values, and culture: The Alaska Department of Fish & Game (ADF&G) and Division of Sport Fish strives for a diverse and inclusive workforce where safety and wellbeing are paramount and employees at all levels promote a culture where everyone is valued, treated equitably, and treated respectfully. The mission of the Division of Sport Fish is to protect, maintain, and improve the valuable sport fisheries in Alaska. The administrative unit, a team of seven, provides support to the Division's biologists, researchers, and technicians serving Alaskans and overseeing Alaska's sport fisheries with great customer service as the foundation for all aspects of our work.

The benefits of joining our team: ADF&G Sport Fisheries offers a welcoming and professional environment to anyone looking for new challenges in an ever-changing financial climate with opportunities to work independently, and in collaboration with division staff. ADF&G strives to provide the tools needed to achieve work life balance within an organizational culture that recognizes the value of each team member.

The working environment you can expect: This position is located at the Fish and Game building in Anchorage. The incumbent will work closely with the team and other staff members to develop solutions and complete tasks on time. The ADF&G team fosters a cooperative environment with empowerment, integrity, accountability, and professionalism.

Who we are looking for: We are interested in candidates who possess some or all of the following position specific competencies:

• Some knowledge of, and skill in applying, clerical and technical practices/procedures associated with administrative support functions.
• Some knowledge of Guides and References associated with assigned duties and responsibilities; the ability and skill to assess situations accurately to take or effectively recommend actions.
• Ability to read, understand, and apply collective bargaining agreements, regulations, authorities, internal instructions, and policies; Comprehend written material and interpret and apply rules and instructions.
• Ability to establish and maintain cooperative working relationships with others and to communicate effectively, both orally and in writing.
• Ability to organize workloads and set priorities.

Minimum Qualifications: Six months of advanced clerical experience. This experience includes work such as Office Assistant 2, Accounting Clerk, and similar classes with the State of Alaska or the equivalent with another employer. OR Six months of any combination of post-secondary education, vocational education, and/or advanced-level clerical experience. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.)

Additional Required Information: REQUIRED DOCUMENTS If selected, please provide the following at the time of the interview:

1. Transcripts, if used to meet minimum qualifications (unofficial copies are accepted).
2. Copies of the last two evaluations, if available; or two letters of recommendation from a current or past employer.
3. Three professional references with current contact information (phone number or email address), at least one (1) being a current or former supervisor.

A cover letter is NOT required for this position. Your complete application will be used to determine which applicants will advance to the interview phase of the recruitment and selection process.

Education To verify education is being used to meet and/or support the required minimum qualifications/competencies, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials used to meet or support the minimum qualifications/competencies for a position and are required. (Unofficial is okay; please ensure the institution/URL name is listed on the transcripts).

Special Instructions for Foreign Education Education completed in foreign colleges or universities may be used to meet the above requirements, if applicable. If utilizing this education you must show that the education credentials have been submitted to a private organization that specializes in interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. state university reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the state university. It is your responsibility to provide such evidence.

Work Experience If using work experience not already documented in your application, also provide the employer's name, your job title, dates of employment, and whether full-or part-time. Applications will be reviewed to determine if the responses are supported and minimum qualifications are clearly met. If they are not, the applicant may not advance to the interview and selection phase of the recruitment.

Multiple Vacancies This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.

EEO Statement The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aids or services, or alternative communication formats, please call View phone number on click.appcast.io or View phone number on click.appcast.io in Juneau or TTY: Alaska Relay 711 or View phone number on click.appcast.io or correspond with the Division of Personnel & Labor Relations at: P.O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal opportunity employer.

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Contact Information For specific information in reference to the position please contact the hiring manager: Sara Brenner, Administrative Officer 1 View email address on click.appcast.io