Account Clerk II

Position Details

Position Information


Position Title
Account Clerk II


Recruitment Start Date
08/24/2026


Recruitment End Date
09/29/2026


Open Until Filled

First Consideration Date

Salary Range
29


Pay Rate
$4,519.86 - $6,057.05 per month / $26.08 - $34.95 an hour


FLSA Status
Non-Exempt


Benefits

Health & Wellness
• Fully-paid Medical, Dental, and Vision Insurance for eligible employees and dependents
• Choice of HMO or PPO with very low co-pays and out-of-pocket costs
• Flexible Spending Accounts for healthcare and dependent care
• Free 24/7 Employee Assistance Program

. Basic Life and AD&D insurance for employees only

Work-Life Balance
• 19 Paid Holidays and 12 Vacation Days (annually), up to 22 Vacation Days (annually) based on years of service
• 12 Sick Days annually
• Opportunity for remote work after six months of employment (up to two days per week) with manager approval
• Possibility of Modified Summer Schedule
• Professional Learning Opportunities
• No-cost Annual Staff Parking

. Close proximity to the Metro rail system

Financial & Retirement Benefits
• CalPERS / CalSTRS Defined-Benefit Pension Plans
. District paid post-retirement medical, dental and vision for those employees who qualify and their eligible dependents
• 457(b), 403(b), & Roth 403(b) Deferred Compensation Plans
• Longevity Salary Increases

General Description/Summary

POSITION SUMMARY Performs financial recordkeeping duties associated with the processing and completing of accounting transactions for various accounts. Assumes responsibility for one or more elements within a complete accounting system such as accounts receivable, accounts payable, fund accounts, and limited-scope financial statements.

Minimum Qualifications/Education and Experience

MINIMUM QUALIFICATIONS A high school diploma, or the equivalent, and three years of recordkeeping, cashiering, or clerical experience.

Preferred Qualifications

PREFERRED QUALIFICATIONS
- Experience working in a Community College setting.

- Experience working with Banner or similar ERP system.
- Demonstrates sensitivity to, understanding of, and ability to work with the diverse academic, socioeconomic, ethnic, religious, disability, gender, gender identity, sexual orientation, immigration status, and cultural background of community college students, faculty, and staff; and successfully fosters and supports an inclusive educational and work environment.

Licenses and Certificates

Essential Duties and Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES - Prepares and processes accounts payable information to comply with various payment timetables. Verifies and reconciles documentation of merchandise and services received against claims, invoices, purchase orders, and packing slips.

- Identifies, verifies and corrects standardized account codes, authorization, and available and qualifying budgets.

- Assists others with resolving problems with accounting transactions and adjustments such as credit memoranda, undocumented purchases and invoices, goods and services not received, returned or refund checks.

- Monitors transaction status such as payment histories, partial payments, past due charges, merchandise back orders, POs as payables, POs as rollovers for the new fiscal year, and end-of-year payables cutoff.

- Prepares backup documentation for accounting transactions such as checks mailed. Reviews and verifies that vendor statements are paid invoices have been posted to correct accounts. Prepares payment schedules and current check listings. Maintains records of check documents and payment histories.

- Compares accounts payable and related information contained in internal databases to account details and amounts contained in County Office of Education records. Initiates communications and corrective actions.

- Provides support toward establishing vendor/contractor accounts. Secures appropriate signatures and other supporting information contained in files.

- Reconciles and compiles periodic reports to show statistics such as cash receipts, accounts payable, and accounts receivable. Trace transactions through previous accounting actions to identify and correct discrepancies.

- Prepares documents such as invoices and account statements. Follows up with customers on account balances that are outstanding, or involve multiple fiscal years. May recommend remedial action, write-off of account balances, or settlements negotiated to resolve account disputes and delinquencies.

- Reviews and processes miscellaneous items related to accounts payable and accounts receivable such as credit cards and open purchase orders.

- Assists with posting journal entries to general ledger following established instructions and procedures for corrections and other adjustments.

- May prepare financial reports or supporting information for reports such as sales tax and Form 1099. Reconciles cash, accounts payable and receivable, and other current accounts.

- Provides administrative support to projects and special assignments that require getting information and cooperation from other departments and vendors.

- May prepare correspondence relating to assigned responsibilities.

- Performs other duties as assigned that support the overall objective of the position including those performed by accounting technicians and other clerical staff.

Knowledge, Skills and Abilities

KNOWLEDGE, SKILLS AND ABILITIES
Knowledge and Skills - Requires a working knowledge of the principles, practices, and terminology of financial and statistical recordkeeping and accounting data entry practices.

- Requires a working knowledge of governmental and fund accounting procedures for accounts payable, accounts receivable, cash management and disbursements.

- Requires a working knowledge of computer-aided accounting systems to setup accounts, enter accounting transactions, and extract detail and summary information.

- Requires a working knowledge of office clerical procedures and computer-aided office productivity software.

- Requires sufficient writing skills to prepare routine business correspondence, document work processes, and write account footnotes.

- Requires sufficient math skills to compute totals, extensions, portions, ratios, quotients, and percentages.

- Requires sufficient human relation skills to convey policies and procedures and to deal cooperatively with others on accounting transactions.

Abilities - Requires the ability to perform the functions of the position.

- Requires the ability to learn and apply accounting rules and procedures, sales and use tax requirements and schedules, and procedures for electronic transfer of accounting information.

- Requires the ability to learn various vendor accounting requirements and cycles.

- Requires the ability to search, compile, and interpret accounting data.

- Requires the ability to maintain accurate and retrievable files, records, audit trails and trace transactions to original entries.

- Requires the ability to perform accounting and general math computations quickly and accurately.

- Requires the ability to organize and prioritize work to meet deadlines and timetables.

- Requires the ability to work cooperatively with individuals and work teams within and outside the department, including vendors and outside agencies.

- Requires the ability to access and use a computer, common office productivity software, and specialized accounting software to access databases.

Physical Abilities

PHYSICAL ABILITIES - Incumbent must be able to work in an office setting engaged in work of a primarily sedentary nature.

- Requires sufficient hand-eye-arm coordination to use a keyboard and 10-key, arm/hand movements to retrieve work materials from storage files, and operate a variety of general office equipment.

- Requires visual acuity to read computer screens, printed material, and detailed accounting information.

- Requires auditory ability to carry on conversations over the phone and in person.

Working Condition

WORKING CONDITIONS Work is performed indoors where minimal safety considerations exist.

Department
Fiscal Services - Accounting


Job Category
Classified


Assignment
Full-Time


Percentage of Time
100%


Months per Year
12 months


Work Days per Week
M-F


Work Schedule per Day
8:00 am - 5:00 pm


Work Shift
Days


Bargaining Unit
Classified


Citrus College Diversity Statement

CITRUS COLLEGE IS AN EQUAL OPPORTUNITY EMPLOYER

It is the policy of Citrus College to not discriminate against and to encourage a diversity of applicants based on national origin, religion, age, sex or gender, race, color, medical condition, ancestry, sexual orientation, marital status, physical or mental disability, use of family and medical care leave, genetic information, military or veteran status, gender identity, gender expression, or because they are perceived to have one or more of the preceding characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.

SPECIAL INSTRUCTIONS TO APPLICANTS:

Applications are considered legal documents, and as such, all areas of the application must be completed, or your application packet will be considered incomplete and will not be moved forward. While it may be appropriate in some areas of your application to use "NA" (not applicable), do not use terms such as "see resume" or "see attached". When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.

Years of experience requirements are based on full-time employment (40 hours per week). Relevant part-time experience will be evaluated on a prorated basis and credited according to the average number of hours worked per week. For example, two years of experience working 20 hours per week is equivalent to one year of full-time experience.

Applicants are responsible for ensuring that all required documents, and those additional documents you choose to include, are attached BEFORE clicking the "Finished Attaching Documents" button and confirming. It is advisable to attach "Optional" documents first, and then "Required" documents once you are ready to click on the "Finished Attaching Documents" button and confirming.


Application and Supplemental Questionnaire must be complete. A resume will not substitute for a fully completed employment application and supplemental questionnaire. Incomplete applications will be rejected. When listing your work experience, please specify the beginning and end dates for each job you held and describe your experience.


Additional documents CANNOT be added to your electronic application packet once you click on "Finished Attaching Documents" and receive your confirmation number; so, please be sure you have all documents you will upload handy and in an electronic format. THE APPLICANT TRACKING SYSTEM WILL NOT ACCEPT DOCUMENTS LARGER THAN 2MB. IF YOUR DOCUMENTS DO NOT UPLOAD, PLEASE RESIZE/COMPRESS THE FILE. If you do not have all your documents handy at the time you are applying for the position, we advise you to click on "Finish Attaching Documents Later". Be sure, however, to finish attaching your documents BEFORE the close or first consideration date for the position. Please remember, you will NOT be able to attach additional documents after you have selected "Finished Attaching Documents" and have received a confirmation number, and you will not be able to apply for a position after the position has closed.

About Transcripts

ABOUT TRANSCRIPTS
- Candidates must upload copies of all transcripts (need not be official at the time of application) which prove sufficient for verifying minimum qualifications for this position.
- Official transcripts will be required at the time of the job offer.
- Transcripts must be from the awarding institution and must show that the degree has been awarded (or conferred) and the year.
- Degree(s) must be earned (or conferred) from accredited institution(s) or an equivalent foreign institution by the first consideration date for this position.
- All degrees must be verifiable on a legible transcript by the indicated first consideration date for this position.
- Foreign transcripts must be transcribed in English AND evaluated for U.S. equivalency by a bona fide U.S. evaluation service.

Selection Process

SELECTION PROCESS
- A selection committee will review application packages of those candidates who have met the minimum qualifications for this position and will select a limited number of qualified candidates for an interview.
- Each candidate may be asked to deliver a presentation on a topic of the selection committee's choice. The candidate will be informed of the topic when an interview appointment is scheduled.
- Each candidate may be asked to complete a writing prompt just prior to the interview.
- Travel costs must be borne by the applicant.
- Final candidates for faculty, management, and supervisor/confidential positions may be interviewed by the Superintendent/President.
- If selected as a finalist, the candidate permits the District to contact current and former employer(s) to investigate employment history.

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