Legal Team Assistant

Job Description

Our client is a premier international law firm. They seek a Legal Team Assistant to join their Manhattan, NY office.

Responsibilities

\n
• Collaborate with the team to deliver and coordinate legal administrative support; manage and route requests while ensuring quality and follow-up
\n
• Anticipate attorney needs, plan, meet deadlines, and partner with internal departments
\n
• Maintain accurate records in compliance with firm policies; apply records management and NetDocs standards
\n
• Draft, edit, proofread, and format documents; support complex document preparation, filings, and presentations
\n
• Research and compile information using databases; assist with document retrieval and data entry
\n
• Organize and manage electronic and physical files; oversee filing, compliance, and records coordination
\n
• Process invoices, expenses, and intake forms; ensure compliance with billing and outside counsel guidelines
\n
• Support billing by preparing, reviewing, and tracking client invoices; ensure accuracy and timely submission
\n
• Manage calendars, contacts, and meetings; coordinate logistics and maintain client records
\n
• Provide administrative support by handling correspondence, calls, travel, and case documentation
\n
• Pursue ongoing learning and stay current with firm technology and best practices
\n

Requirements

\n
• High school diploma or equivalent
\n
• 3-6 years of experience in a secretarial role or relevant experience
\n
• Professional services industry experience required; legal industry is a plus
\n
• Familiarity with legal documents and terminology
\n
• Proactive and effective written and oral communication
\n
• Self-starter with the ability to efficiently manage multiple matters at once
\n
• Able to effectively prioritize and meet deadlines
\n
• Excellent time-management and strong organizational skills
\n
• Strong problem-solving skills and works effectively under the pressure of deadlines
\n
• Proficiency with Microsoft Office programs
\n

JobID: 48479