Admin Assistant

Job Overview Primary Location: Burnet Campus. Department: OR, Shift: Day (United States of America). Schedule: Full time, Weekly Hours: 40, FTE: 1, Employee Status: Regular. Expected Starting Pay Range: $20.57 - $25.72. Starting pay is based on experience, skills, and equity; exceptions may apply for highly qualified candidates. Additional pay (e.g., shift, on‑call, or weekend differentials) and benefits may apply. Annual pay may vary based on FTE status. Responsibilities Coordination: Schedule and coordinate conferences, meetings, interviews, and appointments. Resolve scheduling conflicts and anticipate scheduling problems. Coordinate conference calls, teleconferences, and video conferencing. Perform advanced library searches utilizing electronic resources. Act as liaison for coordination of physical moves. Work with outside vendors. Plan and oversee special events, programs, conferences, and symposiums. Set up, operate, and maintain office equipment. Communication: Research information following well‑defined paths and respond to a multitude of requests. Act as a resource on department policy and processes. Work effectively with other departments, external agencies, and vendors. Troubleshoot in response to problems and pose solutions. Technology: Use software applications to create and edit workbooks, documents, and presentations. Understand the functions of software used in the department and use this knowledge to organize information. Produce queries from databases and review data to look for variances. Writing/Editing: Produce well‑written notes, documents, or communications. Transcribe medical dictation. Take meeting minutes and format for final review. Compose and edit correspondence, reports, and proposals. Review, prepare, and submit grant materials to meet submission requirements. Type, format, and submit scientific manuscripts and journal reviews. Provide manuscript and reference support. Financial/Human Resources: Process and submit payroll information for the department. Act as liaison with payroll. Compile information and perform data entry for departmental budget information and expense tracking. Assist with completion of HR forms. Assist with account reconciliation. Validate accuracy of information submitted and resolve discrepancies. Act as liaison with Human Resources Management Services to facilitate personnel processes. Qualifications High school diploma or equivalent. 2+ years of work experience in a related job discipline. Equal Opportunity Employment Cincinnati Children’s is proud to be an Equal Opportunity Employer committed to creating an environment of dignity and respect for all employees, patients, and families. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, genetic information, national origin, sexual orientation, gender identity, disability, or protected veteran status. #J-18808-Ljbffr