ADMINISTRATIVE ASSISTANT II

ADMINISTRATIVE ASSISTANT II - 79010913

DIVISION OF PROFESSIONS (BOARD OF PILOTS/AUCTIONEERS/ARCHITECTURE & INTERIOR DESIGN, BUILDING CODE ADMINISTRATORS AND INSPECTORS/CAMS) ADMINISTRATIVE ASSISTANT II Position Number: 79010913 Hiring Salary: $1,336.92 - $1,517.82 Biweekly

The Work You Will Do: This position serves as an assistant to the Executive Director, in overseeing the functions of the Board of Auctioneers, Pilot Commissioners. Architecture & Interior Design, Building Code Administrators and Inspectors/CAMS.

Your Specific Responsibilities:

• Provides administrative assistance to the Executive Director of the board; performs special assignments, research and report preparation.
• Reconciles monthly SAMAS reports to ensure that all charges are accurately reflected on the SAMAS document, including travel reimbursements, board member compensation, office supplies, etc.; reports any discrepancies to the division budget representative and the Bureau of Accounting.
• Responsible for answering the board office telephone and ensuring calls are handled or directed accordingly. Responds to escalations and e-mails.
• Prepares and processes license certifications which include opening the transaction in OnBase, manipulating a Word document, and mailing the document(s) to the address requested by the licensee.
• Acts as the travel liaison between the division and vendors, including negotiating and securing approval of hotel contracts for board meeting sites. Prepares travel authorizations, reimbursements, and annual travel plans for each board.
• Acts as purchasing liaison between the division and vendors, including the preparation of requisitions, purchase orders, certifications for payment, etc.
• Secures court reporting services for board meetings ensuring that a state contracted vendor is utilized whenever possible; prepares notice to court reporter and faxes confirmation of appearance to court reporter.
• Assists in handling mail functions, including receiving, sorting and posting for the board office. Processes refund requests for application and/or license renewal (researching OnBase and Versa Regulation) to determine if applicable.
• Acts as property custodian, maintains inventory of office furniture and is responsible for maintenance of all office equipment, including contracts, repairs, etc.

Knowledge, Skills, and Abilities: Ability to prioritize and organize multiple tasks. Ability to communicate effectively, both oral and written. Knowledge of board functions and licensure procedures. Ability to work independently on recommendations and improvements to program. Ability to interpret the Florida Statutes and FL Administrative Code pertaining to the board. Knowledge of OnBase and Versa:Regulation.

Minimum Requirements: Must have a high school diploma or equivalent education. At least two years' administrative or clerical experience Preferred: Two or more years using Microsoft Office Suite Experience with preparing travel authorizations and travel reimbursements. Experience with purchasing and MyFloridaMarketPlace

The Benefits of Working for the State of Florida: " Working for the State of Florida is more than a paycheck. The State's total compensation package for employees features a highly competitive set of employee benefits including: State of Florida retirement package: 3% employee contribution required. Nine annual paid holidays and one personal holiday Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida Ability to earn up to 104 hours of paid sick leave annually. The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees. The State of Florida provides a $25,000 life insurance policy to eligible employees. Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc. Tax deferred medical and childcare reimbursement accounts are available. Tuition waiver program to attend an approved State of Florida College or University For additional benefit information, please visit the following website:

Location: TALLAHASSEE, FL, US, 32399