People Operations Coordinator

Job Description

About Elevate Energy Consulting

Elevate Energy Consulting was formed to elevate clients across the electricity ecosystem as we strive for a reliable, resilient, and affordable clean energy future. With a blend of deep expertise across bulk power system planning, design, control, protection, and operations, we support our clients tackling the most challenging issues facing the energy transition. Our experience and deep regulatory background in North America also enable us to support clients to ensure compliance with existing and future obligations.

We work on diverse projects to help elevate our clients across a broad spectrum of reliability-centered topics – modeling, studies, protection settings, event analysis, optimization, systems integration, process improvements, internal controls, compliance evidence, etc. Our goal is to uplift and elevate our clients and to ensure that our work has positive impact for the betterment of our industry and society. Join our rapidly growing team to tackle imminent challenges facing the grid of the future.

Position Summary

We are seeking an organized, detail-oriented People Operations Coordinator to provide administrative support to the people operations function of a rapidly growing consulting firm in the electric power sector. This role keeps the logistics of hiring and onboarding running smoothly: posting jobs, scheduling interviews, communicating with candidates, preparing new hire materials, and keeping our trackers, templates, and shared files organized and current. The role works closely with the Director of Business Operations, who owns all employee relations, payroll, benefits, and compensation matters.

This is an entry-level position and a strong starting point for someone building a career in human resources or operations. The role offers a clear view of how a distributed firm with employees across the United States and Canada hires and welcomes new team members. The common thread is getting the details right, whether that means confirming an interview is scheduled across three time zones or making sure a new hire has their equipment and accounts ready before day one.

We are looking for someone who is dependable, quick to learn, and comfortable working independently once a process is established. As the firm grows, so will the scope of this role.

Roles and Responsibilities

Recruiting Coordination

\n
• Post approved job descriptions to job boards and the Elevate website
\n
• Schedule interviews across time zones and send calendar invitations and video meeting details
\n
• Send candidate communications using approved templates, including application acknowledgments, interview confirmations, and status updates
\n
• Keep the applicant tracker current so hiring status is accurate and easy to report on
\n

Onboarding Logistics

\n
• Coordinate new hire logistics, including equipment orders and shipping, account and system access requests, and orientation scheduling
\n
• Prepare welcome packets, orientation calendars, and first-week schedules using standard templates
\n
• Track onboarding and offboarding checklists to confirm each step is completed on time, and coordinate equipment returns
\n

Administrative Support

\n
• Maintain people operations trackers, templates, and shared files in SharePoint so information stays organized and easy to find
\n
• Format and update standard documents, forms, and internal communications as directed
\n
• Manage the people operations shared inbox and route questions to the appropriate owner
\n
• Coordinate with vendors on routine administrative requests, orders, and scheduling
\n

Culture and Engagement

\n
• Support company culture initiatives, including team building, recognition, company swag, and gifting
\n
• Take on additional administrative tasks as they arise, supporting the range of work that keeps a high-growth consulting firm running smoothly
\n

Qualifications

Candidates should have the following required qualifications:

\n
• Minimum 1 year of experience in an administrative, coordinator, office support, or human resources support role; relevant internships will be considered
\n
• Strong attention to detail and accuracy when managing schedules, trackers, and documents
\n
• Excellent organizational skills, with the ability to manage multiple tasks and deadlines in parallel
\n
• Clear, professional written and verbal communication skills
\n
• Proficiency with Microsoft 365, including Outlook, Word, Excel, and Teams
\n
• Discretion and professionalism when handling candidate and company information
\n
• Reliability and responsiveness, with the ability to work independently once trained on a process
\n

The following qualifications are preferred, but not required:

\n
• Coursework or a degree in human resources, business administration, or a related field
\n
• Experience with applicant tracking systems or job boards
\n
• Experience with SharePoint, ClickUp, or similar collaboration and task management tools
\n
• Experience coordinating schedules across multiple time zones
\n
• Interest in pursuing an aPHR or SHRM-CP certification
\n
• Experience in a small or rapidly growing organization
\n

Physical requirements for this role include:

\n
• Must be able to sit and/or stand for prolonged periods of time at a computer
\n

Additional Details

\n
• The final title for this role will be determined based on the qualifications of the candidate and on performance through the interview process
\n
• The anticipated pay range for this role is $20.00 to $25.00 per hour. Actual pay within this range will be based on qualifications, experience, and location
\n
• This role is eligible for Elevate's full benefits program, including health insurance, a 401(k) retirement plan, paid time off, and paid holidays, subject to the terms of each plan
\n
• This role is eligible for an annual performance bonus with a target of 5% of eligible earnings, subject to the terms of Elevate's Performance Bonus Policy
\n
• A background check will be conducted prior to employment
\n
• All persons hired will be required to verify identity and eligibility to work in the United States and must complete employment eligibility verification documentation upon hire, in compliance with federal law
\n
• This is a fully remote role with minimal travel expected
\n
• This position is full-time and has been classified as non-exempt (hourly) and is eligible for overtime pay in accordance with federal and state law
\n