Office Assistant

Job Description

Job Description

We are looking for an Office Assistant to join a luxury travel agency in Beverly Hills on a contract basis. This role supports daily office operations while serving as an experienced first point of contact for clients, guests, and business partners. The position combines front desk coordination, calendar support, administrative assistance, and general office organization in a fast-paced, client-focused setting. Hours are 9:00am - 5:30pm, onsite Monday - Friday.

Responsibilities:

• Welcome visitors and represent the office with a detail-oriented, service-oriented presence at the front desk.

• Manage busy calendars, arrange meetings, and coordinate scheduling details for internal staff and external contacts.

• Answer incoming calls, respond to routine inquiries, and direct messages to the appropriate team members.

• Support administrative workflows by handling document scanning, filing, data entry, and other clerical tasks as needed.

• Coordinate with vendors and service providers to help maintain smooth day-to-day office operations.

• Assist with office events, meeting preparation, and on-site logistics to ensure a well-organized environment.

• Monitor shared spaces, supplies, and facilities-related needs to help keep the office orderly and functional.

• Provide ongoing operational support to the team by addressing time-sensitive administrative requests efficiently.