Secretary for Guidance Department

10-Month Secretary - Guidance DepartmentLocation: Allentown High School, 27 High Street, Allentown, NJStart Date: Anticipated Start Date: November 2, 2026Reports To: HS Principal and Vice PrincipalsJob Responsibilities:Greet studentsAnswer form requests for appointmentsSchedule appointments with counselorsGraduation Path data inputSpreadsheet with post graduation plans for all seniorsComplete working papersMail working papers to state at end of each monthWork with students and parents to provide real-time accessWork with students and parents to provide support for NavianceComplete student verifications and look-ups - put in fileSend transcripts for past students - put in fileMailing student records of withdrawn studentsFile and input SAT/ACT/PSAT/NJSLA in Realtime & NavianceUpdate and edit grades as needed (each marking period)Schedule meetings with parents/students for Freshmen Groups, Jr College Planning, Senior Transition, Incoming FreshmenCall students out of class for meetings (Guidance and CST students)Compile and print failure list - each marking periodEdit grades for teachers when necessary (mainly end of each marking period)Coordinating schedule for all counselorsLinking siblings in Naviance, updating information in Naviance as neededGet files to Accuscan for yearly updateCoordinate/Schedule conference room meetings/appointmentsAssist with bulletin boards in hallway and in officeFALL EnrollmentsRequest student record of new studentEnter new data to RealtimeContact transportationTour student and family after enrollmentHelp students with schedules (print out if needed)Create mandatory list for communication with Military Organization/filing of student folders in guidanceMake copies of college forms to students as neededTranscript Release Forms, Counselor Packet, Letters of Rec Forms, Mid Year formsCompile/print letters of recommendations and send any information to collegesAssist in organization of virtual college admission visits with JustinHelp to prepare and execute PSATs with LaurenWINTEROrder suppliesPrepare & mail mid-year grades to colleges based on requestEnroll Choice students (Feb/Mar)Coordinate scheduling Junior Planning MeetingsSPRINGSenior Events Preparation (each Spring)Organizing and corresponding with scholarship donorsDeposit any scholarship contributionsContact all donorsPrepare Gold and Silver certificatesPrepare vouchers for ScholarshipsCreate application packages for each student and each scholarshipCreate digital invitation and form for Senior Award NightCreate cards for Senior Decision Day with each student's name and college logoCreate and print senior scholarship awardsHelp to organize and set up Senior Awards NightHelp with AP Test coordinationKeep account of AP PaymentsUpdate Post Graduation in RealtimeUpdate Graduation Outcomes list of all seniorsMail Final Transcripts before June 30 (ensure graduation date is on transcript)SUMMERSchedule Educere testing dates as needed with counselorsWorking papersCoordinate appointments for schedule changesAssist with summer mailingsSalary - Salary for this position shall be in accordance with the current agreed upon collective bargaining agreement. All collective bargaining agreements are available on the District website. Upper Freehold Regional School District