Legal Office Administrator

Legal Office Administrator

We are seeking a highly organized and proactive Legal Office Administrator to oversee the day-to-day administrative and operational needs of the in house insurance defense form for CURE Auto Insurance. This position will serve as a key point of contact for office operations, ensuring the workplace is organized, well-supported, and running efficiently.

The ideal candidate is a hands-on professional who is comfortable managing multiple priorities, coordinating with employees and vendors, anticipating office needs, and facilitating a professional and productive onsite environment. This role requires strong judgment, attention to detail, communication skills, and the ability to independently identify and resolve operational needs.

Key Responsibilities

• Oversee the day-to-day administrative and operational needs of CURE Auto Insurance's in house defense firm.
• Coordinate office needs, including supplies, equipment, facilities, maintenance, and general workplace services.
• Monitor inventory and order office, kitchen, technology, and other necessary supplies.
• Serve as a primary point of contact for office vendors, building management, service providers, and other external partners.
• Coordinate maintenance, repairs, deliveries, and other building or office-related services.
• Monitor onsite employee needs and address day-to-day office concerns in a timely and professional manner.
• Facilitate onsite meetings, events, employee gatherings, and other office activities.
• Support office moves, seating assignments, workspace changes, and other physical office needs.
• Partner with leadership and department heads to identify and address operational needs.
• Communicate office updates, procedures, and logistical information to employees.
• Manage and monitor employee timekeeping and timecard processes, ensuring accurate and timely submission and addressing discrepancies in coordination with appropriate departments.
• Perform other administrative and operational duties as assigned.

Qualifications

• Bachelor's degree preferred, or equivalent combination of education and relevant experience.
• 3–5+ years of experience in office administration, legal administration, facilities coordination, operations, or a related field.
• Experience supporting a professional services or legal environment strongly preferred.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Strong attention to detail and follow-through.
• Strong problem-solving skills and a proactive mindset.
• Proficiency with Microsoft Office Suite and other standard business technology.
• Ability to interact effectively with employees at all levels, vendors, leadership, and external partners.

Benefits

• Comprehensive health benefits including medical, dental and vision coverage
• Generous paid time off (PTO days, sick days, and holidays)
• Flexible spending options with FSA & HSA plans
• Life and AD&D insurance
• 401(k) with company match
• Voluntary benefits such as legal services, pet insurance, and identity & fraud protection
• 24/7 Employee Assistance Program (EAP) for employees and their families
• Health & wellness perks including gym discounts, wellness reimbursements, and reward programs
• Fun, engaging in-office events that support our culture

Physical Actions/Environment: Required job duties consist of prompt and regular attendance, ability to frequently move about the office to coordinate work with others; standing, sitting and typing for extended periods; and lifting and/or carrying up to 5 lbs. Ability to frequently communicate with others in-person, on the phone/virtually, and in writing. Ability to read, understand, process and evaluate large amounts of technical information and make related, informed decisions.

Starting Salary: $75,000 - $80,000 annually based on experience

Schedule: We offer flexible work hours between 8:00 AM and 5:00 PM, with options like 8–4, 8:30–4:30, or 9–5. We do our best to support individual preferences, though schedules may be adjusted as needed to ensure strong coverage and teamwork.

Location: Princeton, NJ

CURE Auto Insurance provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, pregnancy, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Disclaimer: This job description reflects management's assignment of essential functions; it does not prescribe or restrict the tasks that may be assigned. This job description may be subject to change at any time.

Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.