Executive Assistant

Executive Assistant To VP/GM Intel Solutions

Serves as executive assistant to VP/GM Intel Solutions and its business areas. Will be the primary Point of Contact (POC) for the office and provide administrative support by performing a variety of complex and routine administrative duties in compliance with written and oral guidance and policies. The ideal candidate will be experienced working with C-Suite executives and can handle a wide range of administrative and executive support related tasks. Responsibilities will include:

• Facilitate daily office operations (e.g., scheduling and coordinating meetings, calendar management, and general office logistics) with an emphasis on calendar de-confliction and hybrid challenges (virtual, on-site, customer)
• Attend and participate in meetings, take meeting notes, record taskers and actions, and update the staff when necessary.
• Review incoming and outgoing correspondence, including preparing documents for signature and ensure proper routing
• Edit presentations, briefings, and reports; check for formatting, proofread, and edit as necessary.
• Coordinate travel logistics and itineraries. Monitor travel-related expenses and reconcile within policy timeline.
• Assist in coordinating special projects/events, including planning and coordinating multiple presentations, disseminating information, and organizing team events.
• Coordinate new employee onboarding, provide information pertaining to creation requests for network access accounts, IT equipment and workspace and laptop set-up.
• Update and maintain records, files and other documents/materials (electronic or in hard copy).
• Performs multiple critical and time-sensitive tasks simultaneously.
• Host visitors, coordinate parking, pass security clearances and escort uncleared visitors

Required Education, Experience, & Skills

• 15+ Years with HS or 8+ Years with AA or 3+ Years with BS
• Experience working in a classified environment
• Excellent written, oral, and interpersonal communication skills. Prior experience providing administrative support to senior leaders.
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
• A true team player who maintains a positive attitude in a dynamic environment
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from government and industry as well as internal BAE Executives
• Ability to create and foster a cooperative work environment.
• Self-directed, detail oriented in completing assigned tasks, able to adapt to changing work efforts and manage impact of shifting priorities

Pay Information Full-Time Salary Range: $73068 - $116908 Please note: This range is based on our market pay structures. However, individual salaries are determined by a variety of factors including, but not limited to: business considerations, local market conditions, and internal equity, as well as candidate qualifications, such as skills, education, and experience. Employee Benefits: At BAE Systems, we support our employees in all aspects of their life, including their health and financial well-being. Regular employees scheduled to work 20+ hours per week are offered: health, dental, and vision insurance; health savings accounts; a 401(k) savings plan; disability coverage; and life and accident insurance. We also have an employee assistance program, a legal plan, and other perks including discounts on things like home, auto, and pet insurance. Our leave programs include paid time off, paid holidays, as well as other types of leave, including paid parental, military, bereavement, and any applicable federal and state sick leave. Employees may participate in the company recognition program to receive monetary or non-monetary recognition awards. Other incentives may be available based on position level and/or job specifics.